ThaiNGO

Title: Health Program Assistant

Report to: Senior Health Manager

Location: Sangkhla Buri

Application Deadline: 15 December 2022

Background/IRC Summary:  The International Rescue Committee (IRC) responds to the world’s worst humanitarian crises, helping to restore health, safety, education, economic wellbeing, and power to people devastated by conflict and disaster. Founded in 1933 at the call of Albert Einstein, the IRC is at work in over 40 countries and 26 U.S. cities helping people to survive, reclaim control of their future and strengthen their communities. The IRC has been operating in Thailand since 1975 and currently provides assistance to displaced persons in Tak, Kanchanaburi, Ratchaburi and Mae Hong Son provinces

Responsibilities/ Summary: 

IRC is currently looking for a motivated individual who will be responsible for providing efficient, high quality administrative support to the health program in the IRC Sangklaburi office in Kanchanaburi Province to ensure efficient and on-time implementation of program activities. This position will be based in the IRC Sangklaburi office under the direct supervision of the Senior Health Manager

Major Responsibilities:

•  Assist health staff with day-to-day administrative requirements and functions such as preparation of purchase requests, support procurement of health supplies and materials, update the health procurement plan, follow-up the lead time and deliverables of equipment and materials, clearing of advances, putting in vehicle requests, etc.

•  Serve as the focal person for the health team in liaising with the operations team on all health program administrative matters.

•  Assist Health staff in finance, logistics and procurement including preparation of Purchase request, tracking PR. follow up the lead time and deliverable of equipment and materials as requested by Program team.

•  Provide administrative and clerical support in preparation for, and during health workshops, meetings, and training, etc. (e.g., distributing schedules and notices, identifying, and preparing venues, arranging supplies, equipment, materials, etc.)

•  Perform other administrative duties as required.

Support Referral patients and process:

•  Submit formal referral request letter to District office and make sure to get approval before the date of referral.

•  Register all patients in referral tool system upon arrival at the Thai hospitals.

•  Facilitate all patients and relatives to follow the rules and regulations in referral process and ensure the IRC referral protocol is followed.

•  Ensure that treatment prescribed and instructions from hospital are well communicated with camp medical team properly and well transmitted to the patient and camp medical team

•  Organize transport to and from hospital for patients in coordination with IRC Senior/Lead driver

•  In case of hospitalization, assist administrative formalities to both patient and caretaker upon admission and discharge

•  Provide support for emergency referrals according to a plan done by the Senior Health Manager

•  Check, analyze and submit payment for monthly bill received from Thai Health Hospitals.

Deliverable:

•  Monthly procurement plan update and raise PR as requested by Health Program

•  Day to day supports on preparing PR, cash request and clearance.

•  Monthly stock update on health program supplies and materials, report to Senior Health Manager.

Duration of Work:

The period of consultation is Four (4) months (December 2022- March 2023.) 

Job Requirements:

•  High school diploma with more than 2 years of experiences in administration or operational support.

•  Bachelor’s degree is an advantage.

Languages:

•  Fluent in Thai, Karen and Myanmar is assets

Other skills and competencies

•  Demonstrated experience in administration and/or operational support role

•  Ability to work well in a team

•  Ability to work independently

•  Ability to respond quickly to program needs

•  Good communication skills: verbal and written

•  Good time management skills

•  Critical thinking and analytical skills

•  Experience in working with NGO is an advantage

•  Computer literate, able to develop presentations and spreadsheets

Terms of payment:

The consultant shall submit an invoice and timesheet at the end of each month.

The payment of the consultant will be paid on the 7th of the following month after the required deliverables are submitted and with the approval of the IRC Senior Clinical Manager.

Standards of Professional Conduct:

The IRC and IRC workers must adhere to the values and principles outlined in the IRC Way – Code of Conduct.  These are Integrity, Service, Accountability and Equality.  In accordance with these values, the IRC operates and enforces policies on Beneficiary Protection from Exploitation and Abuse, Child Safeguarding, Harassment-Free Workplace, Fiscal Integrity, Anti-Retaliation, Combating Trafficking in Persons and several others.

Equal Opportunity Employer:

IRC considers all applicants on the basis of merit without regard to race, sex, color, national origin, religion, sexual orientation, age, marital status, veteran status, disability or any other characteristic protected by applicable law.

If you are interested in, please submit your CV and cover letter to the below email address.