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Regional Finance Controller

The Organisation

 

Plan International is an independent development and humanitarian organisation that advances children’s rights and equality for girls.

 

We believe in the power and potential of every child. But this is often suppressed by poverty, violence, exclusion and discrimination. And it’s girls who are most affected.

 

Working together with children, young people, our supporters and partners, we strive for a just world, tackling the root causes of the challenges facing girls and all vulnerable children.

 

We support children’s rights from birth until they reach adulthood. And we enable children to prepare for – and respond to – crises and adversity. We drive changes in practice and policy at local, national and global levels using our reach, experience and knowledge.

 

We have been building powerful partnerships for children for over 85 years, and are now active in more than 75 countries.

ROLE PURPOSE:

This is a regional role working alongside all countries within Asia Pacific region and with the Global Hub.

The role assists Regional Finance Director in implementing global and regional financial strategies which support effective and efficient operations of all offices and the region in Asia Pacific. Additionally, the Regional Finance Controller is responsible to coordinate and/or provide training, guidance, and support to all offices in the region to ensure smooth and orderly preparation of plans, budgets, accounting, financial reporting, audits, within and outside of financial systems.

Dimensions of the Role:

  • Supporting and communicating with more than 10 offices in the Region to provide clarity and ensure processes, reports, schedules, deadlines are timely and accurately met by these offices
  • The role interacts mainly and regularly with Country Offices’ Finance Managers, their team members, and Global Hub finance team.
  • Main elements of the role are annual budgeting, monthly and quarterly financial reporting, year-end process, and annual external audit of PII

Accountabilities

Business Planning and Budgeting:

  • Clearly communicate business planning instructions, guidelines and milestones within the region which include long-term planning, budgeting and quarterly forecasting
  • Provide guidance, clarification on annual planning and budgeting to COs, and ensure timely submission to Global Hub
  • Review CO budgets for completeness, accuracy, adherence to the global instructions and budget allocations; and bring points of concerns to discuss with Regional Finance Director and Regional Finance team

 

Accounting and Treasury Management:

  • Provide technical support to country offices in the use of corporate finance systems including SAP finance and grants modules, Business Planning and Consolidation (BPC), and technical accounting entries based on accounting standards and PII requirements
  • Liaise and coordinate year end audits with external auditors, regional/country offices and Global Hub, ensuring timely and accurate submissions of requested information by auditor
  • Provide expertise in identifying system strengths and weaknesses and suggest areas of improvement
  • Serve as a resource person for grants administration and resolve issues related to country grants 
  • Provide guidance to COs in the preparation and input of the monthly cash flow based on countries’ forecasts
  • Endorse Country Office/Regional Office 3rd party payment requests to Global Hub Treasury
  • Keep and update bank details and bank accounts signatories for the region

 

 

Financial Reporting:

  • Support Regional Finance Director to review periodic reports such as Budget vs. Actual, quarterly financial Key Performance Indicators (KPIs) of COs; and bring any concerns for discussions with RFD and relevant COs
  • Regularly review and discuss with COs to ensure balance sheet items are kept clean and current
  • Review, validate and send feedback on annual year-end pack closing schedules and reports
  • Liaise and coordinate year end audits with external auditors, regional/country offices and Global Hub
  • Support the COs in the analysis of corporate financial reports

 

People Management:

  • Identify development needs of COs finance talents together with RFD and Country Finance Managers, Deputy Country Directors-Operations
  • Provide coaching, guidance, motivation based on identified needs to COs finance teams, ensuring high performing finance results across COs
  • Support RFD in building Community of Practices for finance and grant management in the region and across PII, sharing knowledge and best practices regularly for continuous improvement of competency across the region
  • Explore best practices that result in efficient finance operations, share them regularly with CO finance teams, and support the implementation of them.

 

Others:

  • May be required to implement special project or work on special/specific assignment or deployment to other country
  • Ensure that Plan’s Child Protection Policy and related procedures are adhered to in all aspects of the work
  • Ensures that Plan International’s global policies for Safeguarding Children and Young People and Gender Equality and Inclusion are fully embedded in accordance with the principles and requirements of the policy including relevant Implementation Standards and Guidelines as applicable to their area of responsibility. This includes, but is not limited to, ensuring staff and associates are aware of and understand their responsibilities under these policies and Plan International’s Code of Conduct (CoC), their relevance to their area of work, and that concerns are reported and managed in accordance with the appropriate procedures.

Key relationships

  • Country Finance Managers
  • Country Grants Finance Teams
  • Global Hub Finance Team
  • Global Hub Grants Finance Team
  • International Payroll Team
  • External stakeholders including National Offices, Auditors

Technical expertise, skills and knowledge

Essential

Qualifications/ Experiences:

  • Five years in experience in financial and grant management – preferably in development or not for profit sector
  • Strong proven experience in system management, trouble shooting, and capacity building in computerised Financial Management / Accounting software / systems
  • Fluency in English communication both oral and written

 

Education/ Certifications:

  • Bachelor's degree in Finance, Accounting, Business, Computer Science or equivalent relevant work experiences.

 

Knowledge, Skills, Behaviours, and Experiences Required to Achieve Role’s Objectives:

  • Strong organisational and interpersonal skills
  • Ability to work to deadlines
  • Communicates clearly and effectively, appropriate to the audience
  • Strong influencing skill
  • Strong problem solving skill
  • Ability to work in a multidisciplinary and multicultural environment
  • Proficient in computer skills and use of relevant software and other applications, e.g. word processing, spreadsheet, database, web-based system
  • In-depth knowledge of financial systems, financial management and reporting

 

Desirable

  • Master degree in Financial Management or Certified Public Accountant
  • Experiences with business process improvement
  • Prioritization skill
  • Good facilitation skill

 

Work Location : Flexible – anywhere in Asia where PLAN has an office

 

How to apply

Please click "APPLY" to submit your application through our recruitment system. 

Closing Date:  18 December 2022

 

Equality, diversity and inclusion is at the very heart of everything that Plan International stands for.

 

We want Plan International to reflect the diversity of the communities we work with, offering equal opportunities to everyone regardless of age, disability, gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sex or sexual orientation.

 

Plan International is based on a culture of inclusivity and we strive to create a workplace environment that ensures every team, in every office, in every country, is rich in diverse people, thoughts, and ideas.

 

We foster an organisational culture that embraces our commitment to racial justice, gender equality, girls’ rights and inclusion.

 

Plan International believes that in a world where children face so many threats of harm, it is our duty to ensure that we, as an organisation, do everything we can to keep children safe. This means that we have particular responsibilities to children that we come into contact with and we must not contribute in any way to harming or placing children at risk.

 

A range of pre-employment checks will be undertaken in conformity with Plan International's Safeguarding Children and Young People policy. Plan International also participates in the Inter Agency Misconduct Disclosure Scheme. In line with this scheme we will request information from applicants previous employers about any findings of sexual exploitation, sexual abuse and/or sexual harassment during employment, or incidents under investigation when the applicant left employment. By submitting an application, the job applicant confirms their understanding of these recruitment procedures.

Please note that Plan International will never send unsolicited emails requesting payment from candidates. 

 

Contact : Hiranya.Chantapong@plan-international.org


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