ThaiNGO

The Shoklo Malaria Research Unit (SMRU) is a field station of the faculty of Tropical Medicine, Mahidol University, Bangkok, Thailand, and is part of the Mahidol-Oxford Research Unit (MORU) supported by the Wellcome Trust, UK. The main objective of SMRU is to provide quality health care to the marginalised populations living on both sides of the Thai-Myanmar border in the Mae Sot area, Tak province. This is achieved by the dual activities of research and humanitarian services, with an emphasis on maternal-child health and infectious diseases.

Job title:             Human Resource Manager

Location:            Mae Sot (and will move to Mae Ra Mat by the end of the year)

Probation:         SMRU can terminate employment at 3 months if performance inadequate

Report to:          SMRU Administrator / Chief Operation Officer

Staff under supervision:  Human Resource Officer (2), Human Resource Junior Assistant (1)

Responsibilities:

1. Coordination  

• Lead general HR queries and follow up actions, to ensure consistent and high quality HR services are delivered to clients
• Liaise with other departments , clinic staffs and MORU on HR related matters
• Coordinate with Provincial Social Development and Human Security Office , local Immigration Office and Department of Employment for staff visas and work permit
• Participate and represent HR department in SMRU Management Committee meeting , Site Administration meeting and Support team meeting

2. Staff management  

• Oversee and guide in the process of recruitment and selection of new staff by ensuring timely advertisement.
• Ensure the recruitment, assignment and reassignment of local staff is performed in accordance with SMRU rules and procedures.
• Ensure that staffs received a proper orientation and aware of SMRU staff rules and regulations
• Provide administrative support in various HR activities in the areas of work allocated including on boarding of new staff members in compliance with relevant processes and procedures.
• Provide support and guidance to staff, to support their development and increased knowledge of HR systems and procedures required to perform their duties.
• Collate and compile relevant data from a variety of sources and able to provide productive feedback
• Prepare and provide supporting letter to international staff or volunteer or for VISA processing
• Perform HR briefings to newly arrived international staff on related administrative formalities, SMRU overall structure and culture.
• Provides expertise and guidance to all staff who may need HR advice.

3. Pay roll

• Review monthly report, staff salary and allowances for Administrator to validate then collaborate with finance department for the payments.
•  Supervise administration of the locally recruited staff benefit package.
• Coordinate with Finance and Grant department for HR grant allocation and proposal preparation

4. Document Control

• Maintain confidential personnel records in HR databases to ensure data is up to date and files are appropriately stored in compliance with the established standards.
• Draft or review HR documents required for the specific area of work (e.g. Staff contracts, Staff Hand book, SOPs, etc.) ensuring accuracy, up to date and appropriate with the current situation
• Compile and extract HR data to support analysis and reporting needs.
• Correspond with internal and external audit regarding HR related issues

Qualifications & Requirements:

• Education:
  - Bachelor or Master of Business Administration or related field
• Experience:

• Five or more years of progressively responsible support work experience in general administrative work, including at least two years in human resources or other related field. 
• Good understanding of border context and multicultural works environment

• Knowledge and Skills:  

• Knowledge of general HR administrative work practices and methods, gained through relevant technical training and experience. 
• Good communication skills and basic understanding of HR principles
• Good knowledge in labor law, immigration law and legal concern
• Ability to develop and maintain relationships with a wide range of individuals in order to provide a high quality support service.
• Ability to collate and compile relevant data from a variety of sources and able to provide productive feedback
• Computer proficient and demonstrate skills in database management , data analysis and record keeping

• Language:
  - Fluency in in Thai, English and Karen and/or Burmese

How to apply

Applications must be sent to SMRU/HR Department 68/30 Bantung Road, Mae Sot, Tak 63110 or email to smru-hr@shoklo-unit.com

Dead line for application: 31^st October 2022. Qualified candidates will be interviewed as soon as their application is received.