ThaiNGO

Vacancy Announcement

Finance and Administrative Assistant

ActionAid is an international organization, working with over 25 million people in more than 40 countries for a world free from poverty and injustice. ActionAid Thailand (AAT) is part of the ActionAid International Federation and has been working with people and communities in Thailand for a decade addressing issues related to poverty, human rights, education, and women’s and youth’s empowerment.

Location: Bangkok, Thailand (request to travel on project field)

Responsibilities:

Finance and Administrative Assistant supports EU Education Project Manager for administrative and financial functions. S/he will work closely with program team and country implementing partners on coordination of program activities on finance and operations related matters. S/he is responsible to provide effectively financial and administrative services that enhance the work efficiency of the project, in accordance with AAT standard policies and procedures. S/he delivers administrative and financial services with accuracy, timeliness, and with cost efficiency, with possibility to travel to field project areas.

Administrative and Logistic

• Coordinate for logistics of meetings, events, and workshops (travel arrangements, venue, materials, minutes) – ensure that these arrangements are timely and cost effective.

• Manage disbursement for meeting and workshops, including filing of supporting documents for expenses and claims.

• Provide administrative and logistical support to project staffs and/or participants during meetings and events, including procurement.

Finance

• Revise budget & helping Finance Manager for yearly budget (EU)

• Prepare monthly/quarterly/yearly financial report to donors

• Review partner financial report & follow-up the supporting documents

• Ensure the financial control of EU Education Project’s activities through ensuring implementation of AAT financial policy and procedures.

• Work with Finance Department to ensure the related reports are met, including accurate and timely monthly accounts forecast and budget.

• Manage cash advance and ensure that is not misused.

• Carefully check financial and payment documents before submitting to Finance Department.

Partnership Management

• Train project’s partners on related financial policies and procedures.

• Verify invoices and receipts against partner’s liquidation & reconcile advance to partners balances.

• Visit partners in the field to verify support their budget tracking and provide onsite coaching as needed.

Monitoring & evaluation and reporting

• Monitor the activities and the uses of budget according to finance policies of AAT and the Donor.

• Keep track on the expenditures and budget management for the efficient of project implementation.

• Prepare finance report and assist program team and partners on reporting.

Audit and risk management

• Support the project audit and assist management to response to audit queries.

• Report any risk in own area of work that do not comply with organization policy and procedures.

Qualification & Experience

• Bachelor’s degree in Finance, Account, Business Administration, and other related fields, or equivalent proof of 3-year experience in the field.

• At least 3-year experiences in Administrative and Finance.

• Demonstrated an understanding of administrative operation standards to resolve the issues through day to day work.

• Experience of Administrative principles and their application to respond to and resolve a range of complex administrative queries.

• Experience in analyzing financial reports and plans is an advantage.

• Experience in implementing and monitor finance and administration policy, systems and procedures.

• Proficient in advanced MS Office skills in Excel is required.

• Knowledge of financial database is an advantage.

• Knowledge of human rights and/or education is desirable.

• Proven communication and influences skills.

• Financial management, reporting, and analysis

• Good analytical and risk management skills.

• Good time management

• Good knowledge of English language, able to communicate

• Work independently with minimum supervision and to stay on task

• Work under pressure and tight deadlines.

• Able to travel occasionally.

• A committed, mature and decisive self-starter with high level of integrity, friendly and detail focused.

• Have a will to learn and service mind oriented

• Thai nationality

How to apply:

Interested candidates are invited to submit their Resumes with two referees, including a cover letter indicating the dates of availability and salary expectation to email: jobs.thailand@actionaid.org by October 7, 2022 at the latest.

Only shortlisted candidates will be contacted.

Contact: jobs.thailand@actionaid.org