ThaiNGO

SEAOHUN Secretariat

Job title: Administrative Officer

Location: Chiang Mai, Thailand

Contract period: One year with a possibility of renewal.

Start: Immediately

BACKGROUND

The spillover of infectious agents from animals to humans in recent decades has had a significant impact on the health of humans, animals, and our environment. To minimize the impact of future pandemic threats, the Southeast Asia One Health University Network (SEAOHUN) was established in 2011 to develop skillful and competent One Health (OH) workforce with support from the U.S. Agency for International Development and its One Health Workforce – Next Generation (OHW-NG) project.

Since its establishment, SEAOHUN has expanded network membership from 10 universities in Indonesia, Malaysia, Thailand, and Vietnam to over 95 universities in eight countries, including the four founding countries plus Cambodia, Lao PDR, Myanmar, and the Philippines. The expansion was made possible with the support of Korea International Cooperation Agency (KOICA), U.S. Department of State (DOS) through its Lower Mekong Initiative (LMI), USAID, and Chevron. Our university members come from multiple disciplines connected to the health of humans, animals, and the environment.

Our educational programs promote and facilitate collaborative activities and projects among the countries with an emphasis on improving One Health workforce capacity with cross-sectoral competencies to effectively prevent, detect, and respond to all hazards and emerging threats. Examples of our educational initiatives include the development of One Health core and technical competencies, curriculum development and strengthening, introducing innovative teaching methodologies such as One Health problem-based learning cases, building research capacity to provide an evidence-base for One Health advocacy, One Health student clubs, and scholarship and fellowship programs to support long-term capacity development.

The SEAOHUN Secretariat based in Chiang Mai, Thailand, is the coordinating body for all the country networks. The Secretariat manages subawards with the country networks, facilitates SEAOHUN Executive Board meetings and regional activities, strengthens One Health university networks in Southeast Asia through capacity building activities, and partners with national, international and non-governmental organizations to build the next generation of One Health leaders. The Secretariat represents interests of its country networks at regional meetings/conferences/forums of Global Health Security Agenda (GHSA) Detect 1 and Detect 5 packages, ASEAN+3 Field Epidemiology Training Network (FETN), the Tripartite (FAO/OIE/WHO), among the others. SEAOHUN has partnered with Pfizer Thailand to address the growing threat of antimicrobial resistance (AMR) in Thailand, and with Chevron to strengthen One Health education in Southeast Asia.

For more information, you may visit https://www.seaohun.org/ and http://facebook.com/seaohun .

DUTIES AND RESPONSIBILITIES

Under the overall supervision of the Operations Manager, the Administrative Officer will support daily operations and the SEAOHUN staff in administration, logistics, procurement, human resources, and foundation registration.

• Prepare and manage travel and logistics to support regional operations and program activities, overseeing and coordinating travel requests/ approvals in coordination with the Prime according to the donors’ requirements.

• Manage the procurement process including vendor development and management, contract negotiation and renewal, etc., to ensures compliance with SEAOHUN manuals, USAID regulations, and the other donors’ regulations for procurement, and maintain the procurement documents and file.

• Provide day-to-day office management to ensure the security of assets and appropriate use of office supplies, equipment, and compound.

• Ensure that SEAOHUN forms are up-to-date and used when applicable; recommend necessary changes in the SEAOHUN manuals for smoother office operations.

• Support in the recruitment process, provide administrative orientation of new staff, collect and maintain complete personnel files, and track leave and medical claim benefits.

• Assist expatriate staff/volunteers in preparing and completing necessary paperwork for visa and work permit.

• Maintain all SEAOHUN Foundation registration’s documents and coordinate with government to update as needed.

• Perform other tasks as assigned.

QUALIFICATIONS AND REQUIREMENTS

• Bachelor’s degree in business administration, management, or related field from a recognized college or university.

• At least three years’ work experience in coordinating and administrative services, logistics and office management.

• Experience working with government agencies, intergovernmental agencies, academic universities, or NGOs is preferred.

• Experience working with USAID procurement requirements and rules and regulations is an asset.

• Proven communication skills in Thai and English, both in written and orally. This includes networking, negotiation, and diplomatic skills.

• Proven ability to concurrently handle and prioritize multiple tasks for multiple projects.

• Self-starting, ability to take initiatives and work with minimal supervision are required.

• Ability to work both independently and in a team in a multicultural environment is necessary. Experience working in Southeast Asian countries is preferred.

• Skills in Microsoft Office/Google and email applications and internet navigation are required.

HOW TO APPLY

Interested candidates are invited to send an application letter, a resume or curriculum vitae in PDF format, and state a current and expected salary to secretariat+recruitment@seaohun.org using the subject line “Apply for Administrative Officer”. Applications will be reviewed on a rolling basis until filled with the first round of reviews on 26 August 2022. The candidates are encouraged to apply as soon as possible. The salary for this position will depend on qualifications and experience and in line with projects funds.

SEAOHUN is an equal opportunity employer, and does not discriminate on the basis of race, color, sex, language, religion, ethnicity, disability, age, sexual orientation and gender identity. While we respect all applications, only the shortlisted candidates will be contacted.