ThaiNGO

­­­­­VACANCY ANNOUNCEMENT

Community Partners International (CPI) is a U.S. nonprofit organization dedicated to empowering vulnerable communities in Asia to meet their essential health, humanitarian and development needs. Founded by U.S. doctors in 1998, the organization has grown to serve more than one million people each year. Community Partners International focuses on helping communities affected by conflict, violence, and displacement, in remote and hard-to-reach contexts, and marginalized by poverty and exclusion.

Primary Responsibilities

The HR & Admin Officer will be under direct supervision of the HR & Admin Manager. He/She will assist HR & administrative management and logistics arrangements related to CPI staff and consultants. He/She will manage the administrative and logistics services in order to support and coordinate with the HR & Admin team to support CPI staff and consultants.

Regular Responsibilities

Act as the focal point for CPI administrative and logistics management.

• Assist in day-to-day administrative activities for CPI Thailand Bangkok office.

• Receive, record and transfer incoming calls/messages to the concerned staff/ persons.

• Update internal contact list (phone + email) and external contact list regularly (phone, name, address: NGOs, MOI, SS, MOL, Hospital, Police Station, Fire and etc.)

• Organize/install information boards and ensure all needed information is accessible for all.

• Manage in/out documents-letters, and visitors reception.

• To assist in preparing all documents support for CPI staff and consultants.

• Arrangement for travel, training, workshop, and meeting in line with CPI policy & procedure.

• Handles travel arrangements of CPI staff, consultants, and visitors such as booking of flight and accommodation and vehicle arrangement.

• Provide and maintains stationeries/office supplies and equipment.

• Coordinate the suppliers, vendors and service providers to support CPI activities.

• Arrange petty cash replenishments and maintain the agreed level of cash in hand for disbursements.

• Act as petty cash custodian of CPI Bangkok office and check relevant financial documents for replenishment of petty cash system.

Coordinate with HR/A team to support HR/A management for CPI staff and consultants.

• Prepare CPI document package for new staff.

• Request and update files related to visa and work permit for Expat/Non-Thai of CPI staff.

• Collect attendance sheet for CPI staff/consultant at the CPI Bangkok offices.

• Make sure all issues related to CPI staff health & life insurance (group) are completely provided on time.

• Prepare travel insurance for CPI staff and consultants when they travel abroad and support them with visa requirements.

• Make sure all HR documents are completely corrected & signed, archived and scanned. Make sure timesheet is collected on the monthly basis.

• Coordinate with HR/A team for travel arrangements of CPI staff, consultants, and visitors such as booking of flight and accommodation and vehicle arrangement.

Coordinate with the Thai Government Authorities.

• Provide administrative support in dealing with Thai authorities such as the Ministry of Interior (MoI), the Ministry of Labour (MoL), Social Security Fund Office, Immigration, etc.

• Prepare employee personal income tax (PIT) report form and report tax at the Revenue Office.

• Prepare the social security fund (SSF) report form and pay SSF, and collect info/letter from SSF and pay worker compensation fund (WCF).

• Assist the HR & Admin Manager in the process of license renewal by preparing monthly staff list, quarterly reports, and CPI proposal to submit to MoI BKK, and the 6-months report to MoL.

Essential Skills

• Bachelors’ degree in Business administration/Human resources or related field

• At least 3 years of experience in a related position and NGO work is a plus

• Excellent verbal, read and written communication and presentation skills, in both Thai and English.

• Knowledge and experience of the process for handling visa applications and the work permit process in Thailand.

• Good coordination, service-mind, and ability to manage simultaneous priorities under deadlines.

• Experience working in a multicultural.

• Ability to handle and sensitive confidential information.

APPLICATION INSTRUCTIONS

All interested and qualified candidates are requested to send an Application Letter, Curriculum Vitae to:

Community Partners International

Email: recruitment.th@cpintl.org

• The closing date for application is 17:00 p.m., (Friday, 12 August 2022)

• Please clearly mention the Position and Location you are applying for in the email Subject Line.

• CPI is an Equal Opportunity Employer and considers all applicants on the basis of merit without regard to race, religion, sex, gender identity, sexual orientation, ethnicity, national origin, age, marital status, or disability.

• Candidates are required to declare in advance should there be any relative or family member currently employed in CPI. Failure to do so can lead to termination of the employment contract even after successful selection.

• CPI is committed to safeguard violation against human rights including Child Safeguarding and Prevention of Sexual Exploitation and Abuse (PSEA) according to CPI’s safeguarding policy. To comply with the Safeguarding Policy is everyone’s responsibility and all staff are required to adhere to the Code of Conduct, that enshrines principles of PSEA and Child Safeguarding, at all times (both during work hours and outside work hours). Familiarization with, and adherence to, the Code of Conduct is an essential requirement of all staff, in addition to related mandatory training. All staff must ensure that they understand and act in accordance with this clause. Any breach or violation against the Safeguarding Policy may result in disciplinary action up to and including termination of the employment.

• Because of the large volume of applicants, only shortlisted candidates will be contacted.

• Contract and position is contingent upon successful award of the project and final approval by the donor.