Plan International Thailand

Terms of Reference for Finance Documentation Assistant (Temporary/ Part-time)

I. Introduction

Working in 50 developing countries across Asia, Africa and the Americas, Plan aims to reach as many children as possible, particularly those who are excluded or marginalized with high quality programs that deliver long lasting benefits by managing our donations effectively.

The consultant will support THA Finance in bookkeeping filing and other assignments to be ensure consistent service delivery.

II. Background

Additional capacity is required to support ongoing documentation work of the finance section and ensure smooth process during the digitalization project of Thailand Country Office.

Ill. Objective of the TOR

Under supervision of Acting Finance Manager, the consultant is to provide support to THA Finance in arranging finance documentation for 3 months between July 2022 until September 2022 (Part-time).

IV. Tasks/Methodology

Assist THA Finance Team to collect, keep and file documents in the folders.
Prepare folder tags and stamp document numbers on the documents. Assist THA Finance Team to retrieve the documents from outside storage. Scan documents and keep the files in relevant folders.
Assist THA Finance Team to prepare documents for auditor.
Assist THA Finance Team to coordinate with the Digital Scanning Company in sending documents to scan and checking the record data from the scanning company.

V. Deliverables/output

Please refer to details mentioned in the Schedule section (VI).

VI. Schedule

The contract shall commence in from July 2022 to the end September 2022. Extension of the consultancy is subject to requirement of the APAC Finance, the job performance and /or the availability of funds.

VII. Qualifications

Fresh graduates are welcome.

0-1 year working experience as Documentation Assistant or similar position but not mandatory. Possess basic computer literacy.

Be able to read basic English.

Basic scanning knowledge needed. Able to lift heavy documents. Do not mind mundane job.

Willingness to learn and develop new skills.

.How to apply

Pease send your CV to supornchai.nawataweeporn@plan-international.org referencing “Finance Document Assistant” in the subject line. Application deadline is 15th July 2022 (5 PM, Bangkok time).

Please note that only shortlisted candidates will be contacted.