ThaiNGO

Description of assignment title: Project Assistant

Assignment country : Thailand

Expected start date : As soon as possible

Host entity : UNDP Thailand

Duration : 10 months

Advertisement end date: 03 June 2022

Mission and objectives

The United Nations Development Programme (UNDP) has been a trusted partner of the Royal Thai Government and the people of Thailand for more than 50 years. As part of the UN Country Team, UNDP aims to advance inclusive, sustainable and human-centred development for all people in Thailand. UNDP supports Thailand’s efforts to build an inclusive sustainable society in which everyone has access to quality services and can participate in making decisions that affect their lives. UNDP works with the government, civil society, private sector and the Thai public to help find solutions to persistent development challenges and to achieve the Agenda 2030 for Sustainable Development (SDGs) through technical support on governance issues, such as gender equality and social inclusion, social cohesion, transparency and good governance, public innovation, biodiversity conservation, and climate adaptation. This support includes developing human and institutional capacities, sharing the UN’s knowledge and experience, demonstrating solutions, building partnerships and raising funds for development. In all our activities we encourage the protection of human rights and the empowerment of women, minorities and the poorest and most vulnerable communities.

Context

This UNV assignment is under the overall guidance of Integrated Team Leader, UNDP Thailand Country Office (CO) and close supervision of the Project Manager on Promoting Tolerance and Respect for Diversity. The Project Assistant provides ongoing project and administrative assistance and support to the governance-related projects in particular, peace and justice, human security, good governance, and etc, as assigned by Project Manager, performing a variety of standard administrative and financial processes ensuring high quality and accuracy of work. The Project Assistant works in collaboration with the operations, programme and project staff in the UNDP Thailand CO and UNDP Bangkok Regional Hub (BRH) to exchange information and ensure consistent services delivery.

Task description

Under direct supervision of UNDP the Project Manager, the Project Assistant will perform the following functions:

I. Collection, analysis, and presentation of information for a joint planning meeting, quarterly work plans, and budget work plans to support project implementation;

II. Prepare information for Project Manager for his/her advice to the donor, Implementing Partners and UNDP;

III. Creating project in UNDP’s financial and administrative system, prepare budget revisions, revision of project status, determination of unutilized funds;

IV. Prepare and regularly update the Annual Workplan and the project budget; and undertake project operational and financial closure formalities including submission of terminal reports, transfer, and disposal of equipment, processing of semi-final and final revision, and support project manager in preparing the terminal assessment reports.

V. Ensures effective administrative and logistical support for the achievement of the outcomes of the project, focusing on the achievement of the following results:

VI. Support national project implementation activities according to UNDP workflows (including Individual Contract (IC) process, organization of forums, workshops, travel, etc.);

VII. Contacts with visitors and project personnel, arrangement of appointments and meetings, and/or taking minutes;

VIII. Compilation and preparation of briefing and presentation materials, speeches, background information, and documentation for meetings and missions;

IX. Maintenance of records/ documents/ files relating to the project in a user-friendly manner; X. Be responsible for assigned correspondence and other administrative tasks including creating E-requisitions;

Required experience

*3 years of experience in administrative support

• Experience in meeting arrangement, data gathering, documentation in Thai and English of the new initiatives, PowerPoint presentation;

• Previous work in assisting project management is an asset.

• Strong interpersonal skill and experience working with government and civil society is an asset;

• Ability to work under pressure and time constraint;

• Ability to organize assignments and work systematically;

• Possess high cultural, political and security awareness.

• Promotes the vision, mission, and strategic goals of the UN and UNDP as well as demonstrates integrity by modeling the United Nations' values and ethical standards;

• Ability and willingness to work as part of a team to meet tight deadlines and produce high quality work.

• Excellent oral and written skills; excellent drafting, formulation, reporting skills;

• Excellent interpersonal and communication skills; culturally and socially sensitive; ability to work inclusively and collaboratively with a range of partners, including grassroots community members, religious and youth organizations, and authorities at different levels; familiarity with tools and approaches of communications for development;

• Ability to work and adapt professionally and effectively in a challenging environment; ability to work effectively in a multicultural team of international and national personnel;

• Solid overall computer literacy, including proficiency in various MS Office applications (Excel, Word, etc.) and email/internet; familiarity with database management; and office technology equipment;

• Self-motivated, ability to work with minimum supervision; ability to work with tight deadlines;

• Have affinity with or interest in human security area, volunteerism as a mechanism for durable development, and the UN System

Required education level

Bachelor degree or equivalent in Social Science, Political Science, Business Administration, Social Development or related fields

How to Apply : Please apply via the following link only : https://app.unv.org/api/doa/doa/1692628191988992/social.html