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Programme Director

• Provide strategic and substantial leadership in the implementation of activities and projects across three research components

• Lead in the planning, organizing, coordinating, monitoring and evaluating SHAPE-SEA programs and activities, including developing ideas, frameworks, innovations

• Ensure delivery of quality outputs and outcomes based on strategies produced by Governing Board, and approved plans/concept notes by project beneficiaries

• Lead the preparation and finalization of narrative report on programmes and activities implemented

• Work with the M&E Manager to refine and finalize activity documentation processes and protocols.

• Ensure check and balance mechanism in terms of quality of content and timeliness in the delivery of activities.

• Ensure that the annual programme is efficiently implemented, coordinated, monitored and evaluated, based on the approved plan.

Requirements:

• PhD in a relevant field.

• Minimum 5-7 leadership in academic research work;

• Understanding of the overall socio-political situation as well as human rights situation in the Southeast Asian region and good knowledge of the current socio-political situation in Asia.

• Ability to work successfully as a team leader in a multicultural and demanding working environment with cross-programme coordination.

• Good problem solving and analytical skills

• Excellent communication skills in English

Desirable Qualities:

• Academic experience field of human rights, peace or a related subject such as politics, social sciences, international relations, international law, development studies or Southeast Asia studies.

• Good IT skills

• Ability to communicate in least one Southeast Asian language.

• Ability to work under pressure, multi-task and manage team deadlines.

• Good external relations skills with various stakeholders (academic community, CSOs and policy makers, etc.).

• Full Time position; However, the person may currently be affiliated with an academic institution (preferrable based in Bangkok). Fair and just work arrangement with SHAPE-SEA (60-70% minimum).

Operations Director

• oversee daily PMO operations and implement processes related to human resource management.

• Responsible for finalizing and implementing SHAPE-SEA’s financial policy and procedures.

• Provide leadership to Operations team with regards to the day-to-day finance and administration requirements

• Convene strategic meetings with with Operation staff re: the translation of annual plans into specific activities

• Work with Executive and Program Directors in formulating annual implementation plans and calendar

• Work closely with the Programme Director in monitoring the implementation of the activities and annual plan, and budget usage/ spending

• Prepare annual narrative reports, referencing how the policies were implemented

• Ensure that finance and administrative documentation system is in place, a is updated

• Support the preparation of the annual internal and audited financial reports

• Review and endorse PMO monthly work plan and budget for approval by Executive Director

• Review and approve requests for fund disbursements and liquidation reports submitted by the programs coordinator/s

• If not subject of the complaint, sit in the grievance committee to document the proceedings.

Requirements:

• Minimum Masters of Arts degree in Business Administration, specialized NGO Management, or related field

• 5-7 years leadership role in operations

• Superior knowledge of multiple operational functions and principles including procurement, finance, and employee management.

• Proven ability to plan and manage operational process for maximum efficiency and productivity

• Good command of written and spoken English

Desirable Qualities:

• Thai National or Strong ability to speak and write in Thai

• Demonstrated organizational, communication and leadership skills.

• Experience hiring external consultants such as auditors.

Communications Manager

• Support the Executive Director in ensuring strategic delivery of external and internal communications, campaigns, and media work of SHAPE-SEA, focusing on digital engagement strategies

• Plans and manages resources; supervises suppliers, external contractors, service providers, and partnerships

• Works with Executive Director in decision-making and problem-solving related to SHAPE-SEA’s external messages and communications functions, while adhering to SHAPE-SEA values and protocols,

• Provides advice on communications, campaigns, and media for SHAPE-SEA and its partners.

• Makes complex technical information accessible, understandable, and usable by non-specialists

• Delivers high-quality internal communications materials and develops an effective information management system, focusing on horizontal sharing and learning

Requirements:

• Bachelor’s degree in a relevant subject such as media and communications or international

development or social policy

• Minimum of 5 years of experience in media and communication roles, with at least 3 years’ experience in using digital platforms for campaigning and influencing

• Strong oral and written communication skills, including high-level presentation, lobby, and media experience

• Demonstrated experience of integrating gender and diversity issues into influencing work

• In-depth knowledge of digital and social communication and writing for social media (social networks, web platforms, blogs)

• Proven track record of identifying and developing relationships to advance the development

• and implementation of communication and media strategies

• Experience and mastery in writing press releases, analyzes, blogs, stories/testimonial

• Excellent communication skills with fluency in written and spoken English and, at a

• minimum, another Southeast Asian language

Desirable Qualities:

• Masters degree in mass communications, journalism, or related discipline

• In-depth knowledge of multimedia design and computer graphics (Photoshop, iMovie, etc.);

• Previous experience in a similar context, especially in communications and media for a development agency / NGO

Monitoring and Evaluation Officer

• Development and implementation of Outcome Mapping monitoring, evaluation and reporting system with detailed guideline for its implementation

• Planning, Management, Reporting and data analysis together with developing and implementing comprehensive M & E Strategy for the Programme;

• Facilitation of knowledge building and M&E tools for the programme

• In liaison with the Programme Director, review M&E plans for various activities and other monitoring, evaluation, research and learning tools for consistency with M&E needs.

• Support the Project Leads through knowledge sharing in the area of monitoring and evaluation at the activity level.

• Participate in the project activities in-person or online for consistent monitoring of the different aspects of the programme.

• Document best practices and lessons learned and share with programme managers and relevant stakeholders to maximize impact of the projects; foster a productive relationship and lesson-learned sharing culture among the staff.

• Prepare the annual report by collating reports from project leads, and inputs from beneficiaries and stakeholders.

Requirements:

• Bachelor of Arts or Science degree

• Significant 5+ years experience in monitoring and evaluation of human rights programmes.

• Experience in overseeing project teams and streamlining M&E practices.

• Strong writing and communication skills.

Desirable Qualities:

• a Master of Arts or Science degree

• Experience in developing and integration of the Outcome Mapping framework,

• Demonstrated experience in including the Gender Transformative Evaluation

• Preferred experience in training

Project Lead for Increasing Research Capacities

• Assist the Programme Director in formulating annual implementation plans and calendar.

• Work closely with the Programme Director to implement annual programme activity as approved by the governing board.

• Coordinate with Finance Team for the Preparation of activity budgets, monitoring the budget usage/ spending, and preparation of activity financial reports.

• Work closely with Communications Manager for public relations materials required for activities

• Work closely with the Monitoring and Evaluations Manager to customize activity monitoring tools and documentation of activities

• Conduct on-boarding trainings on the management and financial systems and protocols with project grantees

• Organise the conduct  of research, training-workshops & other relevant activities, as directed by the Programme Director

• Ensure that activity-level documentation is updated and collate reports from project grantees

• Supervise implementation of activities and regularly communicate with project partners/grantees

• Evaluate and report to the programme director on the progress of each activity through the interim or final reports

• Prepare monthly work plan and status reports

• Assist Programme Director in coordinating with Gender and Environmental Experts to design and assess gender and environmental indicators of activities

Requirements:

• Minimum research-based Master of Arts degree

• Significant experience in conducting evidence-based research and knowledge of the research process.

• Completion of the Research Ethics and knowledge of rights-based ethics.

• Experience in conducting capacity-building training.

• Knowledge of rights-based methodologies, feminist and intersectional frameworks (on-boarding training will be provided to strengthen your knowledge)

• Understanding of the overall socio-political situation as well as human rights situation in Southeast Asia

• Demonstrated experience in managing a project - preparing plans, and budgets.

• Experience in monitoring activities.

• Experience in preparing activity-level reports (guided by the M&E Manager)

• Excellent communication skills in English

Desirable Qualities:

• Ability to speak and write in least one Southeast Asian language.

• Experience in monitoring activities.

• Experience in preparing activity-level reports (guided by the M&E Manager)

Project Lead for Knowledge Production

• Assist the Programme Director in formulating annual implementation plans and calendar.

• Work closely with the Programme Director to implement annual programme activity as approved by the governing board.

• Coordinate with Finance Team for the Preparation of activity budgets, monitoring the budget usage/ spending, and preparation of activity financial reports.

• Work closely with Communications Manager for public relations materials required for activities

• Work closely with the Monitoring and Evaluations Manager to customize activity monitoring tools and documentation of activities.

• Assist Programme Director in coordinating with Gender and Environmental Experts to design and assess gender and environmental indicators of activities

• Coordinate Selection process of research grants programme and research funds for critical research

• Coordinate with Mentors with regards to content assessment of research process and outputs

• Coordinate with fellow project leads on activities requiring collaboration

• Regularly communicate with project implementers or grantees to ensure efficient and timely delivery of research projects and planned outputs

Requirements:

• Minimum Master of Arts degree in Social Sciences or Humanities, Public Policy, Communications

• Significant demonstrated experience in production of knowledge products with maximum impact (research papers, policy outputs, digital outputs)

• Experience in hiring external consultants (finalizing specific TOR)

• Demonstrated experience in managing a project - preparing plans, and budgets.

• Understanding of the overall socio-political situation as well as human rights situation in Southeast Asia

• Excellent communication skills in English

Desirable Qualities:

• Ability to speak and write in least one Southeast Asian language.

• Experience in monitoring activities.

• Experience in preparing activity-level reports (guided by the M&E Manager)

Project Lead for Knowledge Dissemination

• Assist the Programme Director in formulating annual implementation plans and calendar.

• Work closely with the Programme Director to implement annual programme activity as approved by the governing board.

• Coordinate with Finance Team for the Preparation of activity budgets, monitoring the budget usage/ spending, and preparation of activity financial reports.

• Work closely with Communications Manager for public relations materials required for activities

• Work closely with the Monitoring and Evaluations Manager to customize activity monitoring tools and documentation of activities

• Evaluate and report to the programme director on the progress of each activity through the interim or final reports

• Coordinate with fellow project leads on activities requiring collaboration across research components

• Prepare monthly work plan and status reports

• Assist Programme Director in coordinating with Gender and Environmental Experts to design and assess gender and environmental indicators of activities

• Coordinate with Editors and Writers to ensure efficient and timely delivery of outputs

• Coordinate with Programme Director and Executive Director on activities related to academic advocacy

• Organise the conduct  of seminars conferences and & other relevant activities, as directed by the Programme Director and in collaboration with project partners

Requirements:

• Minimum Master of Arts degree in Social Sciences or Humanities.

• Demonstrated experience in organizing activities - seminars, conferences, and other public events.

• Demonstrated experience in managing a project - preparing plans, and budgets.

• Understanding of the overall socio-political situation as well as human rights situation in Southeast Asia

• Excellent communication skills in English

Desirable Qualities:

• Ability to speak and write in least one Southeast Asian language.

• Experience in monitoring activities.

• Experience in preparing activity-level reports (guided by the M&E Manager)

Finance Manager

• Manage the day-to-day Finance matters and transactions

• Align with the Operations Director on matters regarding activities implemented,, as reflected in the approved calendar and budget

• Ensure finance and administrative features of activities are being implemented consistently with the approved policies and budget

• Work with Operations Director in monitoring and managing the resources and preparing the necessary contracts regarding externally organized activities or projects awarded to third parties

• Support the Operations Director in communicating with the SIDA Finance Team, especially the comptroller, to ensure clarity and compliance with SIDA finance policies and protocols

• Assist the Operations Director in preparation of the annual internal finance reports and the conduct of the external audit

• Monitor and implement fund disbursements and liquidation reports

• manage the petty cash fund and ensure that it is regularly replenished;

• Prepare and submit the petty cash liquidation report in a timely manner

Requirements:

• At least 5 years’ experience in finance or administrative position

• Demonstrable experience with providing strategic financial direction.

• Extensive experience managing complex funding contracts as well as all aspects of the organization’s day-to-day financial transactions and processes

• Experience managing a small team of financial staff /external consultants

• Prepare programme financial reports to be submitted to the Operations Director.

• Be responsible for preparing documentation for external audits.

Desirable Qualities:

• Thai National or Strong ability to speak and write in Thai

• Demonstrated organizational, communication and leadership skills.

Finance and Administrative Assistant

• Work closely with Finance Manager to ensure that the finance system is implemented as per the program plans and budgets

• Work on monthly tasks of bookkeeping, accounting and preparation of financial report for auditing such as Trial Balance, Profit & Loss a/c, Balance Sheet for each programme period

• Assist the programme in improving finance and accounting systems and PMO skills and knowledge in order to accommodate diverse needs/demands of next programme phase and skills based on systems audit findings

• Maintain Monthly financial files and ensure all documents are scanned and uploaded systematically.

• Assist to go to the banks and document delivery

• Manage bill payment and assist for the payment of transportation and food in the training/workshops.

Requirements:

• Thai National

• Bachelor’s Degree/ Diploma in FInancial Administration or related field

• 2 years of working experience in financial administration

• Good Command in written and spoken Thai and English;

• Detail-oriented person

• Intermediate working knowledge of MS Office with advanced knowledge of Excel.

• Knowledge of Accounting software (CD Organizer)

• Experience working in human rights would be an advantage;

Administrative Assistant

• Provide administrative support to Project Leads, Programme Director, Operations Director, and Executive Director

• Keep responsible for handling documentation filing system

• Assist to prepare the paperwork related to work permit and visa application, and accompany with foreign staff/volunteer to Ministry of Labour and Employment, and to the appropriate Immigration Office as necessary.

• Provide support to office supplies purchasing and maintenance

• Provide support for logistical requirements of activities implemented under research components

Requirements:

• Thai National

• Bachelor’s Degree/ Office Administration or related field

• 2 years of working experience in administration

• Experience working in human rights would be an advantage;

• Good Command in written and spoken Thai and English;

• Detail-oriented person

• Intermediate working knowledge of MS Office, Gmail, Google Drive, and related tools (Docs, Sheets, Calendar, etc.)