Communications Manager
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Support the Executive Director in ensuring strategic delivery of external and internal communications, campaigns, and media work of SHAPE-SEA, focusing on digital engagement strategies
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Plans and manages resources; supervises suppliers, external contractors, service providers, and partnerships
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Works with Executive Director in decision-making and problem-solving related to SHAPE-SEA’s external messages and communications functions, while adhering to SHAPE-SEA values and protocols,
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Provides advice on communications, campaigns, and media for SHAPE-SEA and its partners.
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Makes complex technical information accessible, understandable, and usable by non-specialists
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Delivers high-quality internal communications materials and develops an effective information management system, focusing on horizontal sharing and learning
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Requirements:
development or social policy
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Minimum of 5 years of experience in media and communication roles, with at least 3 years’ experience in using digital platforms for campaigning and influencing
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Strong oral and written communication skills, including high-level presentation, lobby, and media experience
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Demonstrated experience of integrating gender and diversity issues into influencing work
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In-depth knowledge of digital and social communication and writing for social media (social networks, web platforms, blogs)
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Proven track record of identifying and developing relationships to advance the development
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and implementation of communication and media strategies
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Experience and mastery in writing press releases, analyzes, blogs, stories/testimonial
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Excellent communication skills with fluency in written and spoken English and, at a
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minimum, another Southeast Asian language
Desirable Qualities:
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Masters degree in mass communications, journalism, or related discipline
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In-depth knowledge of multimedia design and computer graphics (Photoshop, iMovie, etc.);
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Previous experience in a similar context, especially in communications and media for a development agency / NGO
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Monitoring and Evaluation Officer
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Development and implementation of Outcome Mapping monitoring, evaluation and reporting system with detailed guideline for its implementation
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Planning, Management, Reporting and data analysis together with developing and implementing comprehensive M & E Strategy for the Programme;
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Facilitation of knowledge building and M&E tools for the programme
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In liaison with the Programme Director, review M&E plans for various activities and other monitoring, evaluation, research and learning tools for consistency with M&E needs.
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Support the Project Leads through knowledge sharing in the area of monitoring and evaluation at the activity level.
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Participate in the project activities in-person or online for consistent monitoring of the different aspects of the programme.
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Document best practices and lessons learned and share with programme managers and relevant stakeholders to maximize impact of the projects; foster a productive relationship and lesson-learned sharing culture among the staff.
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Prepare the annual report by collating reports from project leads, and inputs from beneficiaries and stakeholders.
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Requirements:
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Bachelor of Arts or Science degree
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Significant 5+ years experience in monitoring and evaluation of human rights programmes.
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Experience in overseeing project teams and streamlining M&E practices.
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Strong writing and communication skills.
Desirable Qualities:
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a Master of Arts or Science degree
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Experience in developing and integration of the Outcome Mapping framework,
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Demonstrated experience in including the Gender Transformative Evaluation
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Preferred experience in training
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Project Lead for Increasing Research Capacities
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Assist the Programme Director in formulating annual implementation plans and calendar.
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Work closely with the Programme Director to implement annual programme activity as approved by the governing board.
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Coordinate with Finance Team for the Preparation of activity budgets, monitoring the budget usage/ spending, and preparation of activity financial reports.
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Work closely with Communications Manager for public relations materials required for activities
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Work closely with the Monitoring and Evaluations Manager to customize activity monitoring tools and documentation of activities
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Conduct on-boarding trainings on the management and financial systems and protocols with project grantees
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Organise the conduct of research, training-workshops & other relevant activities, as directed by the Programme Director
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Ensure that activity-level documentation is updated and collate reports from project grantees
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Supervise implementation of activities and regularly communicate with project partners/grantees
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Evaluate and report to the programme director on the progress of each activity through the interim or final reports
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Prepare monthly work plan and status reports
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Assist Programme Director in coordinating with Gender and Environmental Experts to design and assess gender and environmental indicators of activities
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Requirements:
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Minimum research-based Master of Arts degree
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Significant experience in conducting evidence-based research and knowledge of the research process.
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Completion of the Research Ethics and knowledge of rights-based ethics.
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Experience in conducting capacity-building training.
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Knowledge of rights-based methodologies, feminist and intersectional frameworks (on-boarding training will be provided to strengthen your knowledge)
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Understanding of the overall socio-political situation as well as human rights situation in Southeast Asia
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Demonstrated experience in managing a project - preparing plans, and budgets.
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Experience in monitoring activities.
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Experience in preparing activity-level reports (guided by the M&E Manager)
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Excellent communication skills in English
Desirable Qualities:
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Ability to speak and write in least one Southeast Asian language.
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Experience in monitoring activities.
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Experience in preparing activity-level reports (guided by the M&E Manager)
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Project Lead for Knowledge Production
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Assist the Programme Director in formulating annual implementation plans and calendar.
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Work closely with the Programme Director to implement annual programme activity as approved by the governing board.
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Coordinate with Finance Team for the Preparation of activity budgets, monitoring the budget usage/ spending, and preparation of activity financial reports.
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Work closely with Communications Manager for public relations materials required for activities
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Work closely with the Monitoring and Evaluations Manager to customize activity monitoring tools and documentation of activities.
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Assist Programme Director in coordinating with Gender and Environmental Experts to design and assess gender and environmental indicators of activities
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Coordinate Selection process of research grants programme and research funds for critical research
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Coordinate with Mentors with regards to content assessment of research process and outputs
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Coordinate with fellow project leads on activities requiring collaboration
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Regularly communicate with project implementers or grantees to ensure efficient and timely delivery of research projects and planned outputs
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Requirements:
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Minimum Master of Arts degree in Social Sciences or Humanities, Public Policy, Communications
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Significant demonstrated experience in production of knowledge products with maximum impact (research papers, policy outputs, digital outputs)
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Experience in hiring external consultants (finalizing specific TOR)
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Demonstrated experience in managing a project - preparing plans, and budgets.
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Understanding of the overall socio-political situation as well as human rights situation in Southeast Asia
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Excellent communication skills in English
Desirable Qualities:
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Ability to speak and write in least one Southeast Asian language.
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Experience in monitoring activities.
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Experience in preparing activity-level reports (guided by the M&E Manager)
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Project Lead for Knowledge Dissemination
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Assist the Programme Director in formulating annual implementation plans and calendar.
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Work closely with the Programme Director to implement annual programme activity as approved by the governing board.
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Coordinate with Finance Team for the Preparation of activity budgets, monitoring the budget usage/ spending, and preparation of activity financial reports.
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Work closely with Communications Manager for public relations materials required for activities
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Work closely with the Monitoring and Evaluations Manager to customize activity monitoring tools and documentation of activities
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Evaluate and report to the programme director on the progress of each activity through the interim or final reports
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Coordinate with fellow project leads on activities requiring collaboration across research components
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Prepare monthly work plan and status reports
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Assist Programme Director in coordinating with Gender and Environmental Experts to design and assess gender and environmental indicators of activities
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Coordinate with Editors and Writers to ensure efficient and timely delivery of outputs
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Coordinate with Programme Director and Executive Director on activities related to academic advocacy
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Organise the conduct of seminars conferences and & other relevant activities, as directed by the Programme Director and in collaboration with project partners
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Requirements:
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Minimum Master of Arts degree in Social Sciences or Humanities.
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Demonstrated experience in organizing activities - seminars, conferences, and other public events.
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Demonstrated experience in managing a project - preparing plans, and budgets.
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Understanding of the overall socio-political situation as well as human rights situation in Southeast Asia
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Excellent communication skills in English
Desirable Qualities:
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Ability to speak and write in least one Southeast Asian language.
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Experience in monitoring activities.
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Experience in preparing activity-level reports (guided by the M&E Manager)
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Finance Manager
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Manage the day-to-day Finance matters and transactions
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Align with the Operations Director on matters regarding activities implemented,, as reflected in the approved calendar and budget
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Ensure finance and administrative features of activities are being implemented consistently with the approved policies and budget
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Work with Operations Director in monitoring and managing the resources and preparing the necessary contracts regarding externally organized activities or projects awarded to third parties
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Support the Operations Director in communicating with the SIDA Finance Team, especially the comptroller, to ensure clarity and compliance with SIDA finance policies and protocols
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Assist the Operations Director in preparation of the annual internal finance reports and the conduct of the external audit
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Monitor and implement fund disbursements and liquidation reports
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manage the petty cash fund and ensure that it is regularly replenished;
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Prepare and submit the petty cash liquidation report in a timely manner
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Requirements:
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At least 5 years’ experience in finance or administrative position
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Demonstrable experience with providing strategic financial direction.
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Extensive experience managing complex funding contracts as well as all aspects of the organization’s day-to-day financial transactions and processes
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Experience managing a small team of financial staff /external consultants
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Prepare programme financial reports to be submitted to the Operations Director.
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Be responsible for preparing documentation for external audits.
Desirable Qualities:
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Thai National or Strong ability to speak and write in Thai
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Demonstrated organizational, communication and leadership skills.
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Finance and Administrative Assistant
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Work closely with Finance Manager to ensure that the finance system is implemented as per the program plans and budgets
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Work on monthly tasks of bookkeeping, accounting and preparation of financial report for auditing such as Trial Balance, Profit & Loss a/c, Balance Sheet for each programme period
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Assist the programme in improving finance and accounting systems and PMO skills and knowledge in order to accommodate diverse needs/demands of next programme phase and skills based on systems audit findings
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Maintain Monthly financial files and ensure all documents are scanned and uploaded systematically.
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Assist to go to the banks and document delivery
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Manage bill payment and assist for the payment of transportation and food in the training/workshops.
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Requirements:
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Thai National
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Bachelor’s Degree/ Diploma in FInancial Administration or related field
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2 years of working experience in financial administration
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Good Command in written and spoken Thai and English;
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Detail-oriented person
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Intermediate working knowledge of MS Office with advanced knowledge of Excel.
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Knowledge of Accounting software (CD Organizer)
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Experience working in human rights would be an advantage;
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Administrative Assistant
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Provide administrative support to Project Leads, Programme Director, Operations Director, and Executive Director
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Keep responsible for handling documentation filing system
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Assist to prepare the paperwork related to work permit and visa application, and accompany with foreign staff/volunteer to Ministry of Labour and Employment, and to the appropriate Immigration Office as necessary.
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Provide support to office supplies purchasing and maintenance
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Provide support for logistical requirements of activities implemented under research components
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Requirements:
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Thai National
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Bachelor’s Degree/ Office Administration or related field
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2 years of working experience in administration
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Experience working in human rights would be an advantage;
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Good Command in written and spoken Thai and English;
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Detail-oriented person
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Intermediate working knowledge of MS Office, Gmail, Google Drive, and related tools (Docs, Sheets, Calendar, etc.)
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