ThaiNGO

JOB ADVERTISEMENT

• Position Title: Administration Assistant

• Position type: full time, fixed term contract for 12 months

• Fee: 40,000- 50,000 THB / month (negotiable depending on experience)

• Location: Thailand (remote, though Bangkok is preferred).

• Application closing date: 3 June 2022

ABOUT US

Cuttlefish Digital is a start-up digital communications agency. We develop and deliver creative digital campaigns for clients focusing on climate action and energy transition in the Asia Pacific region. As part of a global network of communicators, researchers, marketers, and advocacy strategists, we love working with non-profit organisations to campaign for climate action and clean energy. We’re an international team of creative and energetic campaigners, working fully remotely across 9 countries. Learn more about team here.

ABOUT THE ROLE

We are looking for an organised, motivated and independent Administration Assistant to support a newly-formed operations team at Cuttlefish. Responsibilities are varied and can include day-to-day operations support from organising meeting agendas and taking notes to make travel arrangements, coordinating work permits and employment visas, assisting with procurement, asset management, subscriptions management, recruitment process, on/off-boarding, staff leave records, and supporting the team with ad-hoc administration requests.

In this role, you will:

• Provide exceptional administrative support for the operations team, Cuttlefish team, and international network partners as required

• Manage shared email inboxes, respond to queries, and channel requests to colleagues as appropriate

• Oversee credit card reconciliation and expenses reimbursement under the direction of the Finance Manager

• Plan and prepare meetings for the Cuttlefish team and partners as required.

• Coordinate approvals and processing invoices, contracts, and other documents as needed

• Assist in the recruitment, induction management, and onboarding/offboarding procedures for new team members

• Manage Cuttlefish staff/consultants' leave requests and records

• Oversee travel administration procedures

• Manage digital communication tools, subscriptions and IT equipment.

• Ad hoc translation of correspondence from Thai to English

• Other tasks to ensure the smooth function of the Cuttlefish operations team.

PREFERRED EXPERIENCE & PROFILE

• At least 1-2 years of experience in finance, administration, operations, or project management. Working with a non-profit/ agency environment is a plus.

• Bachelor's degree in Business Administration, Marketing or Project Management

• Fluent in Thai, with business-level English communication skills

• Experience working in a support role, providing a range of administration and support services across multiple teams, including remote teams.

• Strong skills in Microsoft Office, particularly Word, Excel, and Powerpoint.

• Comfortable working in a remote environment, using tools like Slack, Monday.com, Trello, Zoom, and Google Suite.

• Excellent organisational skills, discipline when working, accuracy, flexibility and strong attention to detail.

• Ability to work independently to tight deadlines.

• Experience working in a start-up, agency, or non-profit environment would be a plus but not essential.

Fluency in Thai and English is essential. Knowledge of one or more Bengali, Indonesian, Japanese, Korean, Malay, Mandarin, or Vietnamese would be an advantage but not essential for this role. Please note this is a home-based position in Thailand. We are not able to offer sponsorship for a business visa or work permit at this time.

DATES OF CONSULTANCY

We can offer you a 12-month, fixed-term contract (including a 3 month probationary period) with a possibility of extending contingent on funding.

​

HOW TO APPLY

Please complete the form below to apply for this role.

https://cuttlefishdigital.co/careers/administration-assistant/