ThaiNGO

Thailand Programmes Assistant (Thailand)

JOB DESCRIPTION

Reports to: Thailand Programme Manager, Minority Rights Group International

Location: Thailand Southern Border Provinces.

Candidates must be based in Thailand’s SBPs, ideally in Pattani. Arrangements can be made for either remote office set-up or working in one of MRG’s partner offices in the region. The post-holder will be expected to travel throughout the SBPs regularly, in order to liaise with partner and subgrantee organisations.

Hours: Full Time, 35 hours per week, funding for the position is secured until February 2025.

Salary:  Grade E, 37,000 THB monthly.

Deadline:  March 14^th, 2022

To apply:            Please FILL OUT THIS FORM and upload it HERE

Please note we do not accept CVs. A full application form must be completed.

A: Purpose of the job

The purpose of this post is to help Minority Rights Group International (MRGI) achieve its aims and objectives through providing administrative support, including the maintenance and recording of financial records and logistical preparation of events such as training and advocacy missions, and direct engagement with partners and mentoring of subgrantee organisations.

The post holder will contribute both to the smooth and efficient running of its new program ‘Inclusive Peacebuilding in Thailand’s Southern Border Provinces”. This program is supported by the European Union and aims to realise the full protection of the rights of marginalised communities in Thailand’s deep south. 

Main responsibilities will include but will not be limited to:

• Supporting MRG and partner programme finance staff through:
  • maintaining, preparing documentation for payments and transfers;
  • checking documentation and receipts for finance reports by project partners;
  • supporting project administration with the preparation of travel and accommodation arrangements for participants, colleagues, and partners;
  • organising logistics for events and meetings, including assisting with those taking place internationally
• representing MRG at local events including those implemented by partners and subgrantees.
• serving as a key contact point for subgrantee organisations, mentoring and overseeing their project activities and assisting with project reporting and M&E.
• researching and collating press and media clippings related to the projects and
• updating and supporting maintenance of project Monitoring and Evaluation documents,
• preparing agenda and minutes for meetings,
• research and budget preparation for new funding proposals.

B: Main duties and responsibilities

1. Finance and Administrative responsibilities

• Support Finance with documentations related to payments (e.g. partner & subgrantee contracts)
• Support Finance with the review of partners’ & subgrantees financial reports and supporting documents (collect, sort, check)
• Support the Project Manager and Project Coordinator by arranging travel and accommodation, for missions and events in Thailand and attendance at international forums, such as Geneva, Brussels, and New York.
• Administrative support for project events, including training, roundtables, campaigns, report launches in Thailand and elsewhere
• Regularly liaising with partner organizations and attending program related meetings
• Posting of related media stories, maintaining lists or media stories and articles, to record project impacts
• Developing project contact lists for reports and mailing of reports
• Support the Project Manager and Coordinator in the preparation of Project Monitoring and Evaluation tools
• Maintaining Agenda and minutes of meetings
• Undertaking research into new project design proposals and preparing budget data for fundraising.

2. General

Undertakes such other tasks as may reasonably be requested by the Head of Thailand Programmes from time to time. Attend staff and departmental meetings. Contributes to the evaluation of MRG activities and publications. Covers for absent staff on related work as necessary.

3. Confidential information

Responsible for maintaining confidentiality as the job holder will be entitled to a very high level of access to confidential information pertaining to MRG's strategies, detailed financial information, and also access to sensitive external information which may impact on MRG's activities.

4. Degree of supervision

The job holder will be expected to report to the Head of Thailand Programmes, who will also act as Project Manager on the ‘Inclusive Peacebuilding in Thailand’s Southern Border Provinces” on any variation from agreed plans and schedules, and to report regularly on the programme and projects’ progress.
 

5. Working conditions

Candidates must be based in Thailand’s SBPs, ideally in Pattani. Arrangements can be made for either remote office set-up or working in one of MRG’s partner offices in the region. The post-holder will be expected to travel throughout the SBPs regularly, in order to liaise with partner and subgrantee organisations.

The job holder is required to maintain the pace of work which may at times be high, and will need to manage several tasks simultaneously.

Although the primary purpose of this post is to support the programs highlighted in the job description, the post holder may be required to work partly or wholly on other areas of MRG’s work. This is to allow MRG to move staff away from work which is unfunded or underfunded or is no longer a priority for the organisation, to work on areas which have more funding, are growing or which are understaffed. This will normally involve the post holder in carrying out tasks similar or identical to those listed in this job description but applied to different programmes or projects.

Thailand Programmes Assistant (Thailand)

PERSON SPECIFICATION

Essential Experience and qualities

1. Fluent spoken and written English.
2. Fluent spoken and written Thai.
3. At least two years’ experience in a civil society organisation, with a focus on partner or network liaising, financial reporting, event organisation and M&E.
4. Excellent communication and organisational skills, including experience with prioritising tasks
5. Advanced Microsoft Excel experience/spreadsheet maintenance
6. Experience with Microsoft Office programs
7. Enthusiasm and aptitude for work in a multicultural environment
8. Ability to prioritize work and meet deadlines.
9. Ability to work in a team but also use own initiative.

Desirable

• Experience on, or in working in the SBP particularly in the context of human rights programs.
• Experiencing working directly with local grassroots CSOs
• At least one years’ experience, working in a human rights field, in particular on minority rights issues.
• A degree or professional background in human rights and/or development or other relevant field.

You should have or be able to obtain permission to live and work in Thailand.