ThaiNGO

Vacancy Notice

The ICRC Regional Delegation in Bangkok seeks to fill the following position:

HR Officer -  Talent Acquisition, 100%, based in Bangkok

We are looking for a spirited team player with a can-do attitude to join our dynamic team.

ICRC Bangkok Regional Delegation is seeking to appoint a talented and experienced HR Talent Acquisition Officer, reporting to Regional HR Manager. The Talent Acquisition Officer is responsible for staff administration with a delegation or sub-delegation. S/he provides HR services in line with the ICRC’s and the delegation’s policies and the applicable laws and regulations. S/he is in charge of Talent Acquisition, organization and follow-up of beginning and end of employment as well as part of HR administration.

GENERIC ACCOUNTABILITIES AND RESPONSIBILITIES:

• Ensures that staff-management policies are applied correctly;
• Carries out administrative follow-up on HR-related issues;
• Acts as a focal point for general HR-management issues;
• Monitors and ensures compliance with local labour laws and staff regulations.

SPECIFIC FUNCTIONAL RESPONSIBILITES:

Talent Acquisition

• Revises and updates Recruitment Policy on a yearly basis;
• Leads the start-to-end recruitment process by providing administrative support to a hiring manager such as job posting, the first pre-selection (long-list candidate), interview (if required) and reference checks;
• Provides advice and supports hiring managers on recruitment process for employees and non-employees (consultants and interns);
• Arranges interview short-listed candidates i.e. scheduling the interview, equipment, contacting candidates and interview panel;
• Administrates required applicable tools for selection process, interviews guides, and applicable tests for the region i.e. English Test, Soft skills Test, etc.;
• Acts as a focal point for candidates during the recruitment process and makes the offer according ICRC compensation policy;
• Arranges the pre-employment medical check-up appointment with a hospital for a successful candidate;
• Ensures smooth onboarding of new employees by assisting Line Managers to establish onboarding and induction plans;
• Maintains and ensures the up-to-date job descriptions.

Beginning of Employment

• Prepares employment contracts for new resident staff;
• Gets contract, Job Description, Staff regulations and Code of Conduct acknowledged and/or signed;
• Creates profiles in HRspace (profile management);
• Coordinates with insurance company to ensure inscription and coverage within health insurance plan;
• Creates physical HR file and files standard documents;
• Coordinates with Welcome department to organize briefings with relevant Departments;
• Makes sure that new employees receive ICRC ID card.

End of Employment

• Gives reference information to other organizations and companies upon request;
• Monitors ages of Delegation employees and ensures retirement age is not surpassed;
• Checks whether any preferences (from ICRC or employee) for early retirement and follows up;
• Ensures employees are informed about their retirement 12 months in advance and informs about the the pension system;
• Prepares working certificates for employees leaving the ICRC;
• Gets back keys, computers, ICRC ID card, insurance cards, etc. from employees;
• Coordinates with ICT to hand back the computer as well as close or deactivate all relevant software accesses;
• Termination of the contract in HRspace indicating end date, indicating exit reasons, etc.;

HR Administration

• Responsible for contract management. Ensures that employment contracts are renewed or extended on time;
• Makes sure that employees files are accurate, complete and annually audited;
• Former employees’ files are properly stored in the Delegation archive and sent to GVA following guidelines;
• Ensures that ICRC identity cards are renewed according to internal procedures.

REQUIREMENTS AND EXPERIENCE:

• University studies in HR Management. Alternatively, Business Administration studies with advanced studies in HR Management or any HR related field.
• Optimally a minimum of 3-5 years’ experience in HR position (as a file holder) in an organization / company similar in size and complexity;
• Fluent in written and spoken English; Fluent with IT application and tools.

• Robust interpersonal and communication skills, English proficiency;
• Generalist HR profile needed with strategic view but very importantly also knowing HR departments classical tasks and admin fundamentals;

WE OFFER:

• Dynamic and challenging work environment in the humanitarian and international environment
• Initial 1-year employment contract with possibility of renewable
• A competitive salary with benefits

Deadline for applications: 7 January 2022

Qualified applicants are requested to submit their comprehensive CV and letter of motivation in English, as well as salary expectations, following this format for the subject line: POSITION – First Name Surname by email only to: ban_recruitment_services@icrc.org

Kindly note that only short-listed candidates will be invited for the interview