Position: Human Resource and Administrative Officer
Reports to: Finance and Operations Manager
Location: Muang Thong Thani, Nonthaburi (regional office)
Country Program/Sector: Global Conservation Program – Greater Mekong
Position Type: Full-time
Internal liaison: All Employees in the office
Finance, administrative, and HR, and project staffs of Asia Countries; especially, Thailand, Laos, Myanmar, Vietnam, Cambodia
Relating New York team to support the activity in Asia Countries
Expected travel: Approximately 0 - 3%
The Wildlife Conservation Society (WCS) is a US non-profit, tax-exempt, private organization established in 1895 and based in New York, that saves wildlife and wild places by understanding critical issues, crafting science-based solutions, and taking conservation actions that benefit nature and humanity. With more than a century of experience, long-term commitments in dozens of landscapes, presence in more than 60 nations, and experience helping to establish over 150 protected areas across the globe, WCS has amassed the biological knowledge, cultural understanding and partnerships to ensure that vibrant, wild places and wildlife thrive alongside local communities. In the Greater Mekong Region has Country Programs in Cambodia, Laos, Myanmar, Thailand, Vietnam and is managed through a dispersed regional network with a small but developing administrative/financial hub in Thailand.
To support Wildlife Conservation Society – regional office, Nonthaburi, WCS seeks a Human Resource and Administrative Officer to set up the office, maintain all of our human resource and administration. The role will include, but not be limited to, Talent Acquisition and Management, Compensation and Benefits Management, Employee Relations, Learning and Development, as well developing and maintaining relevant HR and administrative tools resources, process, system, translation, procurement in compliance with rules and regulations of the Thai government, WCS and donors, IT, logistic, and other office management tasks. The position will ensure the smooth day-to-day HR and Administrative operation, and provide some aspect of strategic guidance and advisory.
The Human Resource and Administrative officer – WCS - Asia will be responsible for;
> Human Resources;
Processing Local recruitment, onboarding of new hire, exit management, engagement of consultant etc.
Changing in International Staff status change is communicated to HR Director Asia/Pacific in timely manner for global processing
Timely processing of International staff VISA and Work Permit application in adherence with country program guidelines and following the national labor laws.
Ensuring updated HR record such as staff information, timesheet, contracts, and relating staff documents.
Ensuring compliance to WCS policies, and local laws
Liaise with HR Director Asia/Pacific to coordinate any global HR efforts for local implementation
> Office and Administrative Organization
Supporting the regional staffs with administrative functions as requested on a daily basis.
Creating and maintaining organizational culture and office organization such as all paperwork and documents: physically and digitally, healthy working office environment, office supply management, IT system etc.)
Ensuring the procurement process complied with rules and regulations of WCS, donors, and country Laws, according to project needs and budget
Managing asset registration (record, monitor, tracking inventories, disposal, and etc.) in accordance with established procedures
Assisting to organize business travel, trainings, meeting and seminars as required
Perform any other duties as may be assigned.
At least a University Degree relevant discipline (Business Administrative, Human Resource, English)
Minimum 2 years of working experience (human resources, and admin). Experience with an international organization is added advantage
Computer and systems skills required with respect to MS Office applications (MS Excel, Word, Powerpoint required), and preferably experience with Enterprise Resource Planning software (SAP or equivalent)
Must demonstrate strong verbal and written skills in Thai, and English, to international standards
Strong interpersonal and communication skills and be comfortable participating both as an effective individual contributor and as a leader and listener
Must have significant attention to detail, be well organized, self-motivated, honest, resourceful, effective and efficient at multitasking
Receptive to building and maintaining positive relationships with people from all backgrounds, genders, cultures and viewpoints.
Flexibility to work overlapping hours with teams located in different time zones
Interested candidates, who meet the above qualifications, should apply by sending an application letter and CV together with the names and contact information of three references, current salary, and expected salary to email@example.com latest by 30 Dec 2021. Please include the “Human Resource and Administrative Officer, Regional Office” in the subject line of your email.
Only short-listed candidates will be contacted for interviews. The job will be filled when a suitable applicant is found, so interested applicants are encouraged to apply as soon as possible.
WCS is an equal opportunity employer and the organization complies with all employment and labor laws and regulations that prohibit discrimination in hiring and ensures that candidates from all backgrounds are fairly and consistently considered during the recruitment process. We are dedicated to hiring and supporting a diverse workforce. We are committed to cultivating an inclusive work environment and look for future team members who share that same value. The organization provides equal employment opportunities for all qualified candidates. The organization does not discriminate for employment based on age, color, disability, gender identify, national origin, race, religion, sexual orientation, veteran status, or any other characteristic protected by laws and regulations
Contact : firstname.lastname@example.org