ThaiNGO

Job Title:                  Operations Associate – Asia Field Programs

Location:                  Bangkok, Thailand

Classification:             Term

Department:              Asia

Funding:                      Direct

Exemption Status:       Non – Exempt

Supervisor:                  Regional Operations Officer – Asia Field Programs

Reports to:                  Regional Operations Officer – Asia Field Programs

GENERAL FUNCTION

An Operations Associate for Asia Field Programs provides entry-level support for the regional and country-level projects and activities across Internews’ Asia portfolio, under the supervision of the Regional Operations Officer. This includes responsibilities on supporting administrative and logistical tasks, , business development and additional responsibilities as needed by the Internews team.

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.

• Supporting Regional Operations Officer on administrative, logistical and book-keeping duties, including:

• Preparing internal requests for procurement of goods and services for submission to Grants and Contracts.
• Preparing PSC requests for Asia for submission to Human Resources.
• Supporting travel logistics and arrangements, visa applications, and accommodations for meetings and events
• Preparing participant stipends and honorarium, as well as fellowships.
• Preparing invoices, expense reimbursements, advance request, and payment requests.
• Supporting project document and file maintenance including assisting on deadlines tracking for services, subgrants, PSC including financial tracking and progress towards various project deliverables

• Assisting project field staff in areas such as research, correspondence, contract and procurement as requested

• Travel regionally as needed to support program events and trainings, and internationally for professional development and/or internal training as determined by supervisors
• Assist with assessments, surveys, events and other project deliverables as needed.
• Assist with responding to requests for information from other departments within Internews and from external partners.

• Fulfill other tasks as assigned by Regional Operations Officer..
• Understanding of and demonstrated commitment to upholding Internews’ Core Values

QUALIFICATIONS

• Relevant university degree required
• 1-2 years programmatic, financial and administrative experience
• International and/or INGO experience a plus
• Excellent organizational skills and attention to detail
• Strong interpersonal skills
• Excellent English communication skills: speaking, writing, and listening
• Proven ability to set priorities, meet tight deadlines, manage multiple assignments and time effectively
• Ability to adapt to changing project and department needs and priorities
• Proven ability to work as an effective team member
• Proficient in Windows Office Suite
• Strong interest in media and environmental issues
• Experience with ICT4D and technology are helpful
• Willingness to travel as needed

The above noted job description is not intended to describe, in detail, the multitude of tasks that may be assigned but rather to give the associate a general sense of the responsibilities and expectations of his/her position. As the nature of business demands change so, too, may the essential functions of this position.