: Research Triangle Institute
: Nonprofits / องค์กรไม่แสวงหาผลกำไร
: 983
: 28 April 2021
12 May 2021
Statement of Work
Sub-Contract
Organization of USAID Wildlife Asia’s Virtual Counter Wildlife Trafficking Partner Forum
April 28, 2021
USAID Wildlife Asia seeks to significantly reduce wildlife crime in Southeast Asia and China by employing a comprehensive regional cooperation approach. Specifically, Wildlife Asia will (i) Reduce consumer demand for wildlife and wildlife products in target areas; (ii) Strengthen regional law enforcement capacity and coordination; (iii) Increase commitment to addressing counter wildlife trafficking (CWT); and, (iv) Support the USAID Regional Development Mission for Asia’s (RDMA’s) coordination of regional CWT stakeholders and efforts to strengthen the US Government (USG) interagency CWT initiatives.
USAID Wildlife Asia is based in Bangkok, Thailand and the geographic scope includes all ASEAN countries, with a focus on the Lower Mekong (Thailand, Laos, Vietnam, and Cambodia) and China. The species of primary interest are elephants (ivory), pangolins, rhinos (rhino horn), and Asian big cats. The project is in its fifth and final year of implementation.
USAID Wildlife Asia is seeking a sub-contractor to organize and facilitate USAID Wildlife Asia’s main close-out Counter Wildlife Trafficking Partner Forum virtual event in July 2021. The main objectives of the event are to:
The event is currently planned to take place over three successive days with a two-to-three-hour session each day. The sub-contractor will be required to assist USAID Wildlife Asia in finding appropriate ways to make the virtual event and each of the sessions as engaging, interactive, and productive as possible through a range of approaches that encourage participants to share their perspectives and experiences, learn from each other, and create opportunities for connections that are rooted in real-life challenges and opportunities. In summary, USAID Wildlife Asia is looking for a sub-contractor with the ability to guide the creative process to ensure an optimal standard while remaining open to feedback, and to adapt to changing needs as the assignment evolves.
The sub-contractor will work in close collaboration and report to USAID Wildlife Asia’s Chief of Party, Deputy Chief of Party and Senior Technical Advisor, as well as coordinate and communicate with key members of USAID Wildlife Asia senior management and communications team as required. For
administrative issues, the sub-contractor will report to Ms. Jiraporn Chotipanich, Operations and Procurement Manager, USAID Wildlife Asia.
USAID Wildlife Asia is requesting the sub-contractors to submit a proposal of maximum 3
pages (excluding CVs, sample work and references). The proposal must include:
The proposal must be submitted to hr@usaidwildlifeasia.org before May 12, 2021 with the subject line “CWT Partnership Forum Virtual Event Support and Production”. The assignment will be awarded to the consultants with the most economically advantageous proposal, this is determined based on the evaluation criteria of price and quality. Only shortlisted applicants will be contacted.
CWT Partner Forum Event Organizer RFP Clarifications
Q&A
1. When in July is the event scheduled?
The event is currently scheduled for July 27-29, 2021 although it's possible this might shift a little.
2. Will the event require breakout rooms? Or will there be any parallel sessions?
At this stage, we are not planning to have breakout rooms or parallel events, but are open to discussing this more with the event organizers to consider the best options for making the event as engaging and interesting as possible.
3. How many languages of interpretation will there be?
Most of the event will be run in English, but there might be a need for some simultaneous translation of some welcome remarks and keynote presentations by Thai Gov reps.
3. In what capacity do you see the contractor supporting the pre and post-event marketing strategies development?
This is likely to include helping to develop and deploy the strategy to maximize reach and impact. It will help involve helping to design and create event materials, identify and reach out to key audiences, preparing press packs etc.
4. Does that entail the creation of videos and artwork? Or just identifying video clipping and quotes for social media usage?
Regarding artwork see message above which highlights the need to help create event materials. For videos, we would only anticipate these be created post-event and they would be aimed at capturing highlights for use in follow-up campaigns, upload onto the USAID Wildlife Asia website, social media and for submission to the donor.
5. Is there an expected number of videos and artwork?
This has not yet been defined and would need to be negotiated in terms of what's required/feasible.
6. Who are your target audience for marketing and communications? Are you seeking to reach a new target audience and grow your social media presence? Or is the expectation for the contractor to identify/create content for your existing platforms and audiences?
Our existing audience is the broader counter-wildlife trafficking community which includes U.S. government agencies, national government counterpart agencies, NGO/INGO partners, private sector partners, selected academic institutions, and the media. We are open to discussing and including new target audiences as they relate to CWT efforts and to growing our social media presence.
7. Will the handling of social media accounts and posting be done by your communications team?
The USAID Wildlife Asia team would handle its own social media accounts with support from the event organizer in terms of creating the content. The event organizer would help expand reach with the use of their own social media accounts.
8. What is the estimated timeline of when you hope for us to submit marketing and communications plans?
An initial draft one week after signing the contract.
9. Can you please expand on the deliverable "event outputs packaged for outward-facing communications needs such as for the press, social media, campaigns, sharing with partners and for submission to USAID"? Does that also include post-event report?
We envisage the package including a summary of quotes and soundbytes, screen shots of the event, short video clips highlighting interesting proceedings or outcomes of the event, an edited video of the whole event, a short summary of any lessons learned that can be used for future events, and event statistics (who attended, how many, from where, gender disaggregated, email addresses, etc).