Please follow the check lists and submission guidelines, posted on the official website: https://th.usembassy.gov/
I. GENERAL INFORMATION
1. SOLICITATION NO.: USAID 72048621R10005
2. ISSUANCE DATE: December 11, 2020
3. CLOSING DATE/TIME FOR RECEIPT OF OFFERS: January 7, 2021/11:59 PM Bangkok, Thailand local time
4. POSITION TITLE: REXO Administrative Management Assistant
5. MARKET VALUE: THB 647,007 – 1,132,269 per annum equivalent to FSN-8 In accordance with AIDAR Appendix J and the Local Compensation Plan of USAID/RDMA. Final compensation will be negotiated within the listed market value.
6. PERIOD OF PERFORMANCE: Five (5) years initial contract. The services provided under this contract are expected to be of a continuing nature that will be executed by USAID through a series of sequential contracts, subject to continued need of the position and availability of funds.
7. PLACE OF PERFORMANCE: USAID/RDMA, Bangkok, Thailand
8. SECURITY LEVEL REQUIRED: The successful candidate shall be required to obtain a Security Certification for Employment from Regional Security Office.
9. STATEMENT OF DUTIES
9.1. General Statement of Purpose of the Contract
The Administrative Management Assistant is a member of the Regional Executive Office (REXO), USAID/RDMA. The incumbent is responsible for the management of correspondence and records (C&R), mail operations and transportation management. S/he manages, monitors, and maintains RDMA and client Missions files and communications systems inclusive of the responsibility for on-the-job training of secretarial staff and technical office file custodians on USAID official record management procedures and policy. S/he manages RDMA’s mail system, maintenance and disposal of official USAID files, submission of annual file and disposition plans, maintenance of vital record. S/he supervises 1-2 C&R team members and manages coverage of the RDMA reception desk, telephone system and oversight of telephone bills to ensure proper usage and payment. S/he is also responsible for the transportation management including reviewing transportation requests, scheduling driver(s) in accordance with USAID regulations and policy, conducting performance monitoring for quality control, reconciling bills with usage, and managing the submission of vehicle records.
9.2 Statement of Duties to be Performed
A. CORRESPONDENCES & RECORDS (C&R): 50%
(1) Record Management
(2) Mail, Cable, and Facsimile
B. TRANSPORTATION MANAGEMENT: 25%
C. TEAM SUPERVISION AND TELEPHONE MANAGEMENT: 20%
The contractor is eligible or temporary duty (TDY) travel to the U.S., or to other Missions abroad, to participate in the "Foreign Service National" Fellowship Program, in accordance with USAID policy.
9.3. Supervisory Relationship
The position reports directly to the Executive Office or his/her designee.
9.4. Supervisory Controls
The incumbent provides full supervision of three C&R team members: one C&R Clerk (FSN-6), one Receptionist (FSN-5), one Mission Chauffeur (FSN-4)
10. AREA OF CONSIDERATION:
This position is open to Cooperating Country National (CCN). Thai citizen or other country citizen lawfully admitted for permanent Thai residence is eligible to apply. Please note that USAID is not able to sponsor candidates for a Thai residency permit.
11. PHYSICAL DEMANDS: The work requested does not involve undue physical demands.
12. POINT OF CONTACT: Kevarin/RDMA HR Assistant
II. MINIMUM QUALIFICATIONS REQUIRED FOR THIS POSITION
1. Education: Two or more years of post-secondary schooling in Social Science or Business Administration, or other related field equivalent to a US junior college or community college diploma, is required.
2. Experience: A minimum of three (3) years of progressively experience in the field of administrative support/management is required.
3. Language: Level IV – Fluent in speaking/reading/writing in Thai and English with a valid TOEIC score of 855 is required.
III. EVALUATION AND SELECTION FACTORS
Application Rating System
The application rating system factors are used to determine the competitive ranking of qualified applicants in comparison to other applicants. Applicants must demonstrate the rating factors outlined below within their application and/or resume, as they are evaluated strictly by the information provided. The rating factors are as follows:
1. Experience (30 points):
Additional points will be given for relevant experience above the minimum requirement which may include relevant experience in development agencies, and/or international organizations as well as personnel supervision.
2. Knowledge (30 points):
3. Skills and Abilities (40 points):
Total Application Rating: 100
Recruitment Test: 100
Interview Performance: 100
Total Possible Points: 300
SELECTION PROCESS:
To be considered for candidacy, applicants must address each criterion in their application as to how they meet the minimum qualifications required for the position mentioned in Section II, Item 1-2. If the application submitted fails to demonstrate eligibility, the application will be marked unqualified. It is the responsibility of the applicant to provide all pertinent information. Applications will be initially screened and scored in accordance evaluation factors and points mentioned in Section III, item 1-3. Shortlisted candidates will be given a recruitment test. Applicants with passing marks from the recruitment test and with a valid TOEIC score mentioned in Section II, item 3 will be invited for an interview. The recruitment test and the interview will be structured around the evaluation factors mentioned above. The successful candidate will be selected based on a review of his/her qualifications, work experience, knowledge, skills and abilities; a written test; an interview; and the results of reference checks. References may be obtained independently from other sources in addition to the ones provided by an applicant.
IV. TO APPLY
Please follow the check lists and submission guidelines, posted on the official website: https://th.usembassy.gov/embassy-consulate/jobs/usaid-job-vacancies/ carefully and submit complete application package before the deadline.
Failure to follow the instructions will invalidate your application.
Contact : RDMArecruitment@usaid.gov