ThaiNGO

Employment Opportunity

Adventist Development and Relief Agency (ADRA)

THAILAND

ADRA is a global network of independent humanitarian organizations established in 1984 by the Seventh Day Adventist Church for the specific purpose of providing individual and community development and disaster relief. ADRA Thailand works with people in poverty and distress to create just and positive change through empowering partnerships and responsible action. ADRA Thailand has served vulnerable and marginalized people in Thailand through community development initiatives targeting Food Security, Economic Development, Primary Health and Education. ADRA Thailand’s emergency response initiatives provide aid to disaster survivors and people fleeing active conflict from Myanmar.

ADRA’s purpose statement is: To serve humanity so that all may live as God intended.  This is coupled with our motto: Justice. Compassion. Love.

ADRA Thailand is currently seeking qualified candidates for the position of Accounting Associate based in Mae Sot, Thailand for CSO Development for Promotion and Advancement of Migrant Rights Project

Application Deadline: 20 September 2020

Job Overview: The Accounting Associate is responsible for implementation of the project finances following the project budget.  He/she also provides assistance in the disbursement of the funds to the CSOs and assists Project Manager in financial issues to CSO related meetings. This work is carried out closely with the Project Manager and the Project Accountant. The Accounting Associate is expected to perform administrative tasks to ensure the smooth running of the project office.

REPONSIBILITIES:

• Communicating ADRA Thailand and donors’ financial policies and procedures to CSO partners to ensure compliance
• Maintain close communication between the Project Accountant in Chiang Mai and CSO partner to ensure timely fund transfer and expenditure reimbursement
• Make monthly expenditure reports and sending all supporting documents to Chiang Mai office in a timely manner
• Manage funds for project activities  

• Withdrawing funds from the bank according to requests
• Depositing remaining funds
• Conduct monthly bank and account receivable reconciliations

• Maintain petty cash funds

• Accurately recording all expenses into the petty cash register
• Maintain the daily petty cash count
• Payment of office expenses such as utilities, internet, telephone etc.
• Assist the Project Manager to make monthly budget request
• Responsible for providing hospitality and logistic support for project visitors and consultants
• Process payments for project activities and follow up to ensure all receipts are accurate and translated into English
• Ensure CSO partners submit monthly receipts on time (sub-grant, financial support and project activities)
• Keep track of funds transferred to each CSO and maintain up to date account information for each CSO
• Provide assistance to Project Manager in meetings with CSOs related to financial matters
• Monitor and analyze monthly actual spending compared to approved budget
• Assist with office administrative task such as finding venue for meetings and making procurement for the project
• Provide logistic support to all workshops and events that the project organizes
• Responsible for preparing asset register and update it regularly
• Assist HR to apply and renew visa for foreign staff
• Provide office administrative tasks and ensure office contractual service, internet, and office cleaning service are maintained
• Reimburse all project expenses in the field following project budget and ADRA Thailand Financial and Procurement policies
• Ensure that all support documents and receipts are attached to payment vouchers
• Provide support to CSO partners to ensure their financial procedure and documentation are in line with ADRA Thailand Procurement Policy
• Make regular visits to CSO partners’ office to ensure financial records are in order
• Perform other tasks as requested by the supervisor

QUALIFICATION REQUIRED:

Educational Qualifications and Experience:

• Bachelor’s degree in accounting or related field

Experience:

• Minimum of 2-year experience in finance positions similar to what described above

Language Skills:

• Fluent in English and Thai (written and oral)
• Fluent in spoken Burmese is a plus

Skills and Abilities:

• Ability to accurately prepare, review and analyse financial and statistical reports
• Sound computer skills in at least word and excel
• Ability to work under pressure and to cope with multi-tasking
• Ability to take initiative and work independently
• Ability to work in multicultural setting
• Ability to interact in a sensitive and diplomatic way
• Transparent, organized and responsible work style
• Team spirit

Core Competencies:

• Presenting and Communicating Information
• Writing and Reporting
• Planning and organizing
• Following instructions and procedures

Specifics:

• Working with people
• Adhering to principles and values

How to apply:  In the subject line of the email, please write “Accounting Associate” Please send applications (cover letter, Curriculum Vitae, salary expectation, copy of Identification document, copy of driving license, educational certificate and/or training certificate) to: hr@adrathailand.org

Please note: Only shortlisted applicants will be contacted. The offer of employment will be subject to satisfactory references and appropriate screening checks which can include criminal records