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Event Organizer for USAID Achieve celebration and co-learning Event

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: Save the Children
: 24 May 2023
31 / May / 2023

  Term of Reference (ToR)

Event Organizer for USAID Achieve celebration and co-learning Event

Project Background

Since 2018, Save the Children (Thailand) Foundation (SCT), ACTED, and The Looker are working with local partners and stakeholders to implement a People-to-People (P2P) model of the vocational training (VT) for vulnerable youth in the Deep South of Thailand. The USAID Achieve, overall goal is to promote inter-communal collaboration, mutual understanding and positive engagement between Patani-Malays and Thai Buddhists while improving economic opportunities for vulnerable youth in the Deep South of Thailand. The project successfully implementing between 2018-2021 in with ACTED as an implementing partner and received two years costed extension in collaboration with the local partner (The Looker). The Vocational Training (VT) program was implemented by local VT colleges in collaboration with local CSOs. All local partners are trained on the People-to-People (P2P) approach, as well as technical and organizational capacity building based on completed needs assessments. Youth team-building activities fostered self-reflection and bonding between groups, while a Small Enterprise Development (SED) Fund encouraged innovation and inter-communal collaboration.

Activity Theory of Change: “IF the capacity of government is improved to provide economic opportunities for vulnerable youth in the Deep South AND trust and collaboration between Muslim and Buddhist youth and key people is increased, THEN there will be an improved meaningful engagement among citizens of different backgrounds in Thailand’s Deep South.”

Objective

Save the Children is seeking a creative supplier to help in promoting the impact stories of  youth employability of Malay Muslim and Thai in the Deep south of Thailand and organising the co-learning/job fair event . The assignment will include highlighting success stories of how the USAID Achieve project has been creating safe opportunities for people from different background to interact, to learn vocational skills and build mutual understanding of key people to more people through Life Skills for Successful Transition to promote inter-communal collaboration, mutual understanding and meaningful engagement between Patani-Malay and Thai Buddhists while improving economic opportunities for vulnerable youth in the deep south of Thailand. The objective of the consultancy are:

  1. Plan and execute a positive and powerfulcommunication strategy by working with USAID Achieve & SCT ACCM and partner’s staff prior to the event. The communication objectives  included:
    • To raise awareness and promote empowerment of vulnerable youth through decent work as vital to sustainable development and Thailand 4.0 among Thai publics and the Thai government at a national and provincial level.
    • To raise awareness of unconscious biases, stigmas and concerns related to vulnerable Patani-Malay youths among general publics and key people in the Deep South of Thailand.
  2. Organize direct action, event and other tactics to promote the project and the event.
  3. Coordinator communication messaging, traditional media work, and produce communication materials with ACCM team
  1.  

Target groups/Key audiences

Primary target audience: Thai and Patani-Malay conflict-afflicted youths age 15–25 (male and female), residing in targeted provinces in the Deep South of Thailand (Pattani, Yala and Narathiwat).

Secondary target audience: Key people, private sector and Thai governmental organisations in the targeted provinces in the Deep South of Thailand. These include: University staff; Administrators in VT; CSOs;  Business leaders and business owners; Government (vocational training); and local authorities among others.

Location and official travel involved

The Supplier will work from home with exception of field visits to document stories, interview, video recorder and photo. The consultant is responsible for all video equipment; from pre-production such as script writing and storyboard to post-production such as editing and dissemination as well as production staff. All travel expense shall be covered in financial proposal.

Services the Supplier will provide

A communication plan that is positive and empowering with aims to empower vulnerable youth and increase active participation of CSOs, local authorities, and other relevant stakeholders in meaningful engagement to sustain long-term impact and project’s learning among key stakeholder and communities.

  • An awareness and promote empowerment of vulnerable youth through decent work campaign strategy, presented in PDF format as well as Microsoft word or Power Point format and
  • Implement of the campaign plan and activities; organize one day offline  event in highlight project’s success, co-learning event with Kenan foundation

Experience and skill set required

  • Demonstrated experience of providing similar services in Thailand country and in INGO context.
  • Proofed of impactful campaigning working experience
  • Experience in graphic design or infographic/illustration works.
  • Good experienced in organizing off-line event
  • Capable to work in videography, from pre-production to post-production
  • Good understanding of social issues and development sectors.
  • Thai, English and Pattani Malayu language proficiency
  • Ability to work in the Deep South of Thailand
  • Ability to work within strict deadlines.
  • Knowledge of USAID and visibility procedure, process and reporting systems will be an asset

Expected Deliverables

Deliverable number

Title

Scope of work

1

Online promotion for the event

- Short video clip(s) to promote the event

- Social cards or posters with captions to promote the event

- Social media plan (when, what and how many content to publish)

2

Online promotion about the success of the project

- Video clip(s) based on the life skills impact study to showcase the success of the project

- Social cards with captions to showcase the success of the project

3

Organizing a one-day event

- Planning, implementing and running the event based on the consultation with Save the Children

- Prepare media welcome package including press release  (coordinating with media and drafting press released will be done by SCT)

- Prepare welcome package for participants

- Producing visibility materials for the event (including posters, backdrops, decoration, infographic, etc)

- Hiring photographer and videographer to produce post-event materials

*SCT will cover the cost of meeting package and venue

4

Post-event

- Producing an edited video clip to recap the event

- Producing social media posts (with photos and captions) to showcase the event

- Gathering news clipping

- Producing event and social media report

 

Estimated Commencement Date: 12 June 2023 and estimated End Date: 31 July 2023

Status updates/reporting

The Supplier shall provide the below status updates for the duration of the services:

  • Bi-weekly progress update with SCT Advisor and project team

General assumptions and dependencies

  • SCT will identify the key stakeholders and youths to be engaged as part of the project.
  • Video producer supplies all VDO equipment, professional recorder and a range of accessories, and agrees to provide rough edit selections of best images.
  • Supplier shall be taken in conformity to Save the Children and USAID branding guidelines.
  • All person recorded must provide written consent for further use and distribution (consent form will be provided by SCT).

 Copyrights  

Save the Children asserts all proprietary rights in and to all names and service marks of Save the Children. Any use of Save the Children’s service mark including the Save the Children name and Save the Children logo in any form in connection with any product and service that does not belong to Save the Children, unless otherwise authorized in a written agreement, will constitute an infringement upon the service mark rights of such owner and may be actionable under applicable laws.

Financial Proposal

Save the Children seeks value for money in its work. This does not necessarily mean "lowest cost", but quality of the service and reasonableness of the proposed costs. Proposals shall include personnel allocation (role / number of days / daily rates / taxes), as well as any other applicable costs.

Payment information 

  1. 60% Deposit payment of satisfactory completion of deliverable 1
  2. 40% Final Payment of satisfactory completion of deliverable 2

The withholding Tax 3% will be deducted from the supplier and bank fee is responsible by the consultant

The Fees are inclusive of all costs, overheads and expenses, including travel, subsistence and accommodation

How to apply for the services

Please refer to the RFQ document for instructions on how to submit a bid. Please include:

(1) Expression of interest including a detailed proposal for the assignment

(2) Company/Individual profile and portfolio

(3) Quotation of budget with the profession fee/rate of each activity items

Only shortlisted candidates will be notified. The notified creative supplier will come in/join online for a creative briefing (with a chance to ask key questions) on June 7, 2023 and initially submit a proposal with at least two creative pitches for the campaign.

The deadline for responses is: 31 May 2023  

Submission channel : THA_Procurement_BKK@savethechildren.org

Contact person : Nisfu Siribunlong  0830647805

Contact : THA_Procurement_BKK@savethechildren.org, Nisfu Siribunlong  083-064-7805

Comments

ขณะนี้มีเวปไซด์ปลอม หลอกให้โอนเงินบริจาคในนาม Oxfam โดยใช้ชื่อว่า th-oxfam.org กับ th-oxfam.com จึงขอแจ้งมา ณ ที่นี้ว่าปัจจุบัน องค์การอ็อกแฟมในประเทศไทยไม่ได้เปิดระดมทุนจากประชาชนทั่วไป และไม่มีการเปิดรับบริจาคใดๆ ทั้งสิ้น
โปรดระวังผู้ไม่หวังดีแอบอ้างเพื่อหลอกลวงเงินบริจาคจากท่าน

At present, there are fake website under the names of th-oxfam.org and th-oxfam.com asking for donation, therefore, kindly be informed that Oxfam in Thailand currently does not accept any individual donation from the public and does not conduct any fundraising activity.
Please beware of donation scams!


เตือนภัย! ขณะนี้มีเว็บไซต์ปลอมและกลุ่มไลน์หลอกให้โอนเงินบริจาคให้แก่ Save the Children Thailand ทางมูลนิธิขอแจ้งว่าเว็บไซต์ของเรามีเพียง http://thailand.savethechildren.net เท่านั้น Save the Children Thailand ไม่อนุญาตให้บุคคลใดเรียกร้องและรับเงินบริจาคแทนมูลนิธิ และจะไม่ขอเงินบริจาคผ่านทางไลน์ หากท่านสงสัยว่าอาจจะกำลังถูกหลอกลวง กรุณาแจ้งตำรวจได้ทาง https://www.pct1599.net

Beware! There are currently fake websites and unauthorised LINE groups calling for donation, falsely claiming to be associated with Save the Children Thailand. Please be informed that our official website is http://thailand.savethechildren.net. We do not authorise any individuals to call for and accept donations on our behalf, and never ask for donations through LINE. If you have concerns that you are being deceived, please report directly to the police reporting channel - https://www.pct1599.net.

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