Administrative Assistant for USAID Enhance Activity

Administrative Assistant for USAID Enhance Activity

The USAID-funded Enhance Activity in Thailand, implemented by Tetra Tech International Development (www.tetratech.com/intdev) is currently accepting expressions of interest for an Administrative Assistant. This position will be located in the main project office in Bangkok.

Position Description/Summary: The Administrative Assistant will be responsible for providing administrative, operational, logistics, and accounting support in the main project office in Bangkok, Thailand. They will also be responsible for ensuring clear and effective communication, receiving guests, and directing them to the appropriate individuals in the office. They will manage receipt of documents, mail, or other deliveries from outside, and distribution of the received items within the office. They will support management of office inventory, ensure safety and security procedures are followed by staff, and provide administrative support as requested by Bangkok office staff. They will also serve as logistical point person for IT-related troubleshooting. The Administrative Assistant will report directly to the Administration and Finance Director in the Bangkok office. This is anticipated to be a five-year assignment ending in September 2027.

Responsibilities:

* Responsible for receiving all guests, vendors, packages, mail and directing them to the appropriate personnel.

* Support project operations including property management, travel, and partner coordination as assigned by and in close coordination with the Administration and Finance Director.

* Responsible for the logistics and planning of special events or meetings in support of project goals including identification of vendors, organizing invitations, and other tasks as needed.

* Support compliant application of procurement processes including updating the non-expendables and expendables inventories, applying inventory stickers as appropriate, and managing equipment and office supplies.

* Respond to pertinent information requests from project partners and other relevant organizations.

* Provide support for the daily management of the Bangkok office and administration.

* Provide IT support to staff in the form of troubleshooting, connecting printers, etc. in coordination with the Home Office IT department or other local IT support personnel.

* Assist in the coordination of domestic and international travel arrangements.

* Assist the Administration and Finance Director with filing project records including vendor contracts, legal and registration files, property management files, and HR records for each employee including employment contracts, employment evaluation forms, employment forms and documents, annual leave.

* Assist the Administration and Finance Director with coordinating procurement actions, including drafting of purchase requisition forms.

* Other duties as assigned by the Administration and Finance Director.

Qualifications:

* Bachelor’s degree in HR, business administration, etc.

* 1–3 years relevant experience, ideally with donor-funded projects.

* Excellent interpersonal skills.

* Ability to initiate and implement activities with minimal supervision, and to manage multiple tasks simultaneously.

* Ability to create a supportive working relationship among all project staff.

* Ability to deal appropriately with sensitive issues and maintain a high level of confidentiality at all times.

* Fluency with MS Office software (Word, Excel, Power Point).

* Fluency in Thai and working knowledge of English.

* Thai nationals strongly encouraged to apply.

To be considered applicants must submit the following as part of the on-line process:

* Cover Letter

* CV in reverse chronological format

Please indicate where you saw Tetra Tech’s IDS ad posted.

Apply on-line at: https://bit.ly/EnhanceAdminAssistantBangkok2

Applications that do not meet the minimum requirements listed above will not be considered. Please ensure that all necessary documents are uploaded and submit only the requested documentation as part of your application. Only candidates who have been selected for an interview will be contacted. No phone calls, please.

At Tetra Tech, health and safety play a vital role in our success.  Tetra Tech’s employees work together to comply with all applicable health & safety practices and protocols, including health orders and regulations related to COVID-19 that are mandated by local, state, and federal authorities.

Tetra Tech combines the resources of a global, multibillion-dollar company with local, client-focused delivery in more than 550 locations around the world. Our reputation rests on the technical expertise and dedication of our employees — 27,000 associates working together to provide smart, scalable solutions for challenging projects. We are proud to be home to leading technical experts in water, environment, infrastructure, resource management, energy, and international development. We are an equal opportunity employer: EOE AA/M/F/Vets/Disability. If you need a reasonable accommodation with your application process, contact our Global Talent Operations team.

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