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Senior HR Assistant

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: UNHCR
: 2 Feb 2023
15 / February / 2023

 

Job Title:                   Senior HR Assistant

Job Requisition:               JR2311651

Location:                   Bangkok (RB), Thailand

Salary Grade:                      G5

Hardship Level:         A

Family Location Type       Family

Type of Contract:     Temporary Appointment

Contract Duration:            ASAP until 31 December 2023

Application Link:                                                        

https://unhcr.wd3.myworkdayjobs.com/en-US/External/details/Senior-HR-Assistant_JR2311651

Application duration:                                                 Start Date:     02 February 2023

                                                                                     Closing Date: 15 February 2023

 

 

Operational Context and Desired Candidate Profile

The Senior HR Assistant (MIP) is a member of the regional HR team primarily responsible for reviewing and processing medical claims for reimbursement, liaising with local hospitals for staff entry, periodic medical examinations and medical evacuations including issuance of letters of guarantee.   The incumbent is required to exercise highest confidentiality when dealing with all medical issues/activities.  

 

In addition, the incumbent will be responsible for other HR administrative activities at the Regional Bureau such as but not limited to issuance of attestation letter to staff at the Bureau and HQ Division, maintaining and sharing routine HR staff data and lists for various purposes such as Security headcounts, and other ad hoc requests as needed. In relation to the unit support, the incumbent will maintain HR meeting schedules, minutes, team activities etc. and provide logistic support for HR Workshops and HR meetings as well as Logistic support for recruitment (booking rooms, sending out invitations, facilitating tests etc.).

All UNHCR staff members are accountable to perform their duties as reflected in their job description. They do so within their delegated authorities, in line with the regulatory framework of UNHCR which includes the UN Charter, UN Staff Regulations and Rules, UNHCR Policies and Administrative Instructions as well as relevant accountability frameworks. In addition, staff members are required to discharge their responsibilities in a manner consistent with the core, functional, cross-functional and managerial competencies and UNHCR’s core values of professionalism, integrity and respect for diversity.

Duties

  • Assist in the recruitment, assignment, reassignment and separation of local service staff. Prepare documents for the interview panel for the recruitment of local staff.
  • Process local staff members’ contracts, entitlements and benefits in accordance with Staff Rules and established HR procedures.
  • Update personnel related information in Workday/HR module where this activity has been rolled out from PAS to the respective office.
  • Advise staff members on their rights, obligations, benefits and entitlements, and assist them in interpreting UN/UNHCR staff rules and regulations.
  • Assist newly arrived international staff with administrative formalities related to their accreditations, security/ground passes, submission of completed forms and related documents to headquarters, arrange travel and hotel reservations
  • Assist with shipment of their personal effects in coordination with the logistics section.
  • Administer UNHCR medical insurance plan for locally recruited staff. Provide administrative support to staff and dependents in case of medical evacuations, as well as security evacuations/relocations. Maintain daily tracking record of staff and families to provide accurate information in case of emergency.
  • Maintain personnel records in the office, including maintenance of the attendance, overtime and leave records.
  • Initiate calculations for payments related to personnel issues such as settlement of travel claims, overtime claims, hazard pay, MIP reimbursements, medical and security evacuations, shipment costs.
  • Initiate routine correspondence on HR matters for the authorizing officer’s approval.
  • Perform other related duties as required.

 

 

 

 

Minimum Qualifications

Education & Professional Work Experience

 

Years of Experience / Degree Level

For G5 - 2 years relevant experience with High School Diploma; or 1 year relevant work experience with Bachelor or equivalent or higher

 

Certificates and/or Licenses

Secretarial; Administrative.

 

Relevant Job Experience

 

Essential

Good knowledge of UNHCR administrative procedures and processes and exposure to provision of support services in an international organization.

 

Desirable

Field experience with UNHCR and/or with other humanitarian organizations is an asset. High IT affinity and working experience of Workday

 

Functional Skills

IT-Computer Literacy;

PG-Resource Planning; eg. FOCUS, Global Focus Insight;

FI-PeopleSoft Financial Management;

HR-PeopleSoft Human Capital Management;

UN-UN/UNHCR Administrative Rules, Regulations and Procedures;

IT-Enterprise Resource Planning (ERP);

EX-Field experience with UNHCR and/or with other humanitarian organizations;

 

Language Requirements

For General Service jobs: Knowledge of English and Thai.

 

Competency Requirements

 

Core Competencies

Accountability

Communication

Organizational Awareness

Teamwork & Collaboration

Commitment to Continuous Learning

Client & Result Orientation

 

Cross-Functional Competencies

Planning and Organizing

Technological Awareness

 

All UNHCR workforce members must individually and collectively, contribute towards a working environment where each person feels safe, and empowered to perform their duties. This includes by demonstrating no tolerance for sexual exploitation and abuse, harassment including sexual harassment, sexism, gender inequality, discrimination, and abuse of power.

As individuals and as managers, all must be proactive in preventing and responding to inappropriate conduct, support ongoing dialogue on these matters and speaking up and seeking guidance and support from relevant UNHCR resources when these issues arise.

 

This is a Standard Job Description for all UNHCR jobs with this job title and grade level. The Operational Context may contain additional essential and/or desirable qualifications relating to the specific operation and/or position. Any such requirements are incorporated by reference in this Job Description and will be considered for the screening, shortlisting and selection of candidates.

 

Remuneration:

A competitive compensation and benefits package is offered. For information on UN salaries, allowances, and benefits, please visit the portal of the International Civil Service Commission at: http://icsc.un.org

 

No late applications will be accepted. Only shortlisted candidates will be contacted. Shortlisted candidates may be required to sit for a written test and/or oral interview. UNHCR does not charge a fee at any stage of the recruitment process (application, interview, processing, or any other fees).

 

UNHCR strongly encourages qualified female applicants for this position. UNHCR seeks to ensure that male and female employees are given equal career opportunities. UNHCR is committed to achieving workforce diversity in terms of gender, nationality, and culture. All applications will be treated with the strictest confidentiality.

 

Recruitment as a UNHCR staff member and engagement under a UNHCR affiliate scheme or as an intern is subject to proof of vaccination against Covid-19.

 

UNHCR has a zero-tolerance policy against Sexual Exploitation and Abuse (SEA). SEA is unacceptable behavior and prohibited conduct for UNHCR personnel. It constitutes acts of serious misconduct and is therefore grounds for disciplinary measures, including dismissal. Any concerns or suspicions about a possible case of SEA should be reported immediately to the Inspector General’s Office (IGO) at inspector@unhcr.org through the online complain form at https://www.unhcr.org/php/complaints.php or by confidential fax: +41 22 739 73 80.

 

 

Please submit your letter of motivation and complete your professional experience through the following application link (same as the one provided above) by the closing date.

 

https://unhcr.wd3.myworkdayjobs.com/en-US/External/details/Senior-HR-Assistant_JR2311651

 

 

Contact : rbaphr@unhcr.org

Comments

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Beware! There are currently fake websites and unauthorised LINE groups calling for donation, falsely claiming to be associated with Save the Children Thailand. Please be informed that our official website is http://thailand.savethechildren.net. We do not authorise any individuals to call for and accept donations on our behalf, and never ask for donations through LINE. If you have concerns that you are being deceived, please report directly to the police reporting channel - https://www.pct1599.net.

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