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Intern

Open to External Candidates

 

Position Title               :           Intern

Duty Station                :           Bangkok, Thailand

Classification               :           Internship (THB 12,018 per month)

Type of Appointment   :           Internship (6 months with a possibility of 3 months extension)

Desired Start Date      :           As soon as possible

Closing Date               :           1 March 2019

Reference Code          :           CFCV008/2019

 

 

Established in 1951, IOM is the leading inter-governmental organization in the field of migration and works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

 

  1. ORGANIZATIONAL CONTEXT AND SCOPE:

The United Nations (UN) System wants to harmonize business operations, in particular by reducing the duplication of functions, and administrative and transaction costs. In response, the UN in Thailand will develop its first “Business Operations Strategy” (BOS). The BOS is based on a thorough business operations analysis, comprising a stocktake of the existing common business operations; a needs and opportunities analysis and a cost-benefit analysis. It provides a strategic and results-oriented outlook on business operations in five key areas: common procurement; human resources; information and communication technologies; finance; and logistics and facility services, including common premises – with a strong focus on cost effectiveness and improved quality of services across the UN agencies.

 

The BOS will be coordinated at the UN Thailand Operations Management Team (OMT)’s level where IOM is an active member.

 

  1. RESPONSIBILITIES AND ACCOUNTABILITIES:

Under the direct supervision of the Resource Management Officer (RMO), and in coordination with the Program Support Unit Coordinator, the successful candidate will support the execution of the administrative functions of the IOM Thailand Mission in the scope of the ongoing BOS development process at the level of the UN Thailand OMT Group. The successful candidate will have the following duties and responsibilities:

 

  • Support interagency meetings, including OMT meetings by scheduling meetings, consolidating agendas, sending invites and booking the venue, taking minutes.
  • Upload relevant documents and information to online platforms, organize and compile OMT archives and documents and ensure accessibility to the members.
  • Maintain an up-to-date list of OMT Group member contacts.
  • Support the OMT in the development of the BOS by assisting with the baseline analysis, needs & opportunities analysis.
  • Provide assistance with desk research, as necessary, for the OMT, to be used in preparation to the meetings.
  • Provide assistance with streamlining updated/optimized business processes at IOM Thailand in coordination with the RMO and the Program Support Unit Coordinator.
  • Perform other duties that may be assigned.

 

  1. DESIRABLE COMPETENCIES:

 

Values

  • Inclusion and respect for diversity: respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible.
  • Integrity and transparency: maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
  • Professionalism: demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.

 

Core Competencies

  • Teamwork: develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
  • Delivering results: produces and delivers quality results in a service-oriented and timely manner; is action oriented and committed to achieving agree.
  • Managing and sharing knowledge: continuously seeks to learn, share knowledge and innovate.
  • Accountability: takes ownership for achieving the Organization’s priorities and assumes responsibility for own action and delegated work.
  • Communication: encourages and contributes to clear and open communication; explains complex matters in an informative, inspiring and motivational way.
  1. EDUCATION AND EXPERIENCE:
  • University degree in Business Management, operations, finance, auditing, logistics, procurement, management, statistics or development related field preferably with specific focus on international development and humanitarian operations or another related discipline.
  • 1-2 years of experience in leading or assisting in organization of meetings is desirable.
  • Previous internship in the UN or an international organization is desirable.
  • Excellent command of English.
  • Team work oriented but with a capacity to work independently.
  • Proven writing and strong analytical skills.
  • Strong interpersonal skill and ability to maintain trust and good working relationship with counterparts.
  • Strong organization and time management skills.
  • Microsoft Offices literate.
  • Ability to work in a multi‐cultural environment and respect diversity.

 

  1. LANGUAGES
  • Fluency in both written and spoken English and Thai.

 

Other

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

 

Appointment will be subject to certification that the candidate is medically fit for appointment and verification of residency, visa and authorizations by the concerned Government, where applicable.

Only candidates residing in either the country of the duty station or from a location in a neighboring country that is within commuting distance of the duty station will be considered. In all cases, a prerequisite for taking up the position is legal residency in the country of the duty station, or in the neighboring country located within commuting distance, and work permit, as applicable.

 

 

How to apply:

Interested candidates are invited to submit their applications along with a duly completed IOM Personal History Form to the IOM Bangkok Human Resources Unit at e-mail bkkrecruitment@iom.int by March 1, 2019 at the latest. The form can be downloaded from http://thailand.iom.int/sites/default/files/Recruitment/IOM%20Personal%20History%20Form%20with%20Declaration.xls Kindly indicate the reference code CFCV008/2019 followed by your full name in the subject line.

 

Applications should include: a) a cover letter, indicating the dates of availability; b) a curriculum vitae; c) a duly completed IOM Personal History Form (may be downloaded from http://thailand.iom.int/);

 

Only shortlisted candidates will be contacted.

 

Posting period:

From 15.02.2019 to 01.03.2019

Contact : bkkrecruitment@iom.int


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