ThaiNGO

Position Title:                         Operations Manager 

Supervisor:                            Chief of Party

Type of Appointment:          Full time, local hire position

Organization:                         Pact

Location:                                Bangkok, Thailand

Pact Overview:

At the heart of Pact is the promise of a better tomorrow.  The promise of a healthy life.  Of a decent livelihood. Of sustainable natural resources that benefit communities.  Now more than ever in its 42-year history, Pact is helping millions of people who are poor and marginalized discover and build their own solutions and take ownership over their future.

Pact enables systemic solutions that allow those who are poor and marginalized to earn a dignified living, be healthy, and take part in the benefits that nature provides. Pact accomplishes this by strengthening local capacity, forging effective governance systems, and transforming markets into a force for development.

Position Summary:

The Operations Manager will be responsible for oversight of the finance, grants/contracts, administration, and procurement functions of the project through supervision and mentoring staff, including the Finance Officer, Logistics Coordinator, and Administrative Assistants.

Specific Duties and Responsibilities: 

• Ensures efficient and safe functioning of the office
• Oversees finance, grants/contracts, administration, and procurement functions of the project in compliance with USG regulations (FAR, AIDAIR, ADS, etc.)

• Supports staff in budgeting and performing regular expenditure reviews of invoices, projections, and financial reporting

• Carry out responsibilities for procurement management, including ensuring completeness of procurement files, in accordance with Pact’s systems;
• Manage solicitation and procurement processes;
• Write Negotiation and Selection Memos in collaboration with Program and Finance team;
• Oversees closeout of awards, including: review of final award inventories, review of final financial reports actions are completed; and prepare property dispositions under contracts and grants received by Pact
• Ensures maintenance of administrative, financial, grants/contracts, and program records/files both electronically and, as needed, in hard copy

• Reviews current systems and procedures, and make recommendations to strengthen effective project management and compliance with USG guidelines
• Other projects and activities as assigned.

Qualifications, Skills, Knowledge:

• Knowledge of US regulations applicable to grants and contracts administration.
• Ability to exercise sound business judgment to wisely prioritize and successfully perform multiple and complex tasks.
• Ability to sustain interpersonal and professional relationships with internal colleagues and contacts in donor and peer organizations
• Ability to coordinate and manage team deliverables, provide supervision and mentoring to multiple staff
• Proficiency in word processing, spreadsheets and database skills
• Ability to promote compliance with policies and procedures
• Attention to detail
• Creativity and flexibility

Requirements:

• Bachelor’s Degree in Law, Business Administration or related field;
• Four (4) years of experience managing the award and administration of grants, cooperative agreements and contracts funded by USAID, other US Federal agencies, or international donors.
• Fluency in English and strong communication skills.
• Absolute integrity, highest standard of ethics and trustworthiness

How to Apply:

Interested candidates are invited to submit a cover letter and CV to Pact Thailand Human Resources Unit via thailandrecruitment@pactworld.org by 18 August 2017.

Only short-listed candidates will be contacted.

Pact is an equal opportunity employer and does not discriminate in its selection and employment practices on the basis of race, color, religion, sex, national origin, political affiliation, sexual orientation, gender identity, marital status, disability, genetic information, age, membership in an employee organization, or other non-merit factors.