Job Title: Senior HR Assistant
Job Requisition: JR2311651
Location: Bangkok (RB), Thailand
Salary Grade: G5
Hardship Level: A
Family Location Type Family
Type of Contract: Temporary Appointment
Contract Duration: ASAP until 31 December 2023
Application duration: Start Date: 02 February 2023
Closing Date: 15 February 2023
Operational Context and Desired Candidate Profile
The Senior HR Assistant (MIP) is a member of the regional HR team primarily responsible for reviewing and processing medical claims for reimbursement, liaising with local hospitals for staff entry, periodic medical examinations and medical evacuations including issuance of letters of guarantee. The incumbent is required to exercise highest confidentiality when dealing with all medical issues/activities.
In addition, the incumbent will be responsible for other HR administrative activities at the Regional Bureau such as but not limited to issuance of attestation letter to staff at the Bureau and HQ Division, maintaining and sharing routine HR staff data and lists for various purposes such as Security headcounts, and other ad hoc requests as needed. In relation to the unit support, the incumbent will maintain HR meeting schedules, minutes, team activities etc. and provide logistic support for HR Workshops and HR meetings as well as Logistic support for recruitment (booking rooms, sending out invitations, facilitating tests etc.).
All UNHCR staff members are accountable to perform their duties as reflected in their job description. They do so within their delegated authorities, in line with the regulatory framework of UNHCR which includes the UN Charter, UN Staff Regulations and Rules, UNHCR Policies and Administrative Instructions as well as relevant accountability frameworks. In addition, staff members are required to discharge their responsibilities in a manner consistent with the core, functional, cross-functional and managerial competencies and UNHCR’s core values of professionalism, integrity and respect for diversity.
Education & Professional Work Experience
Years of Experience / Degree Level
For G5 - 2 years relevant experience with High School Diploma; or 1 year relevant work experience with Bachelor or equivalent or higher
Certificates and/or Licenses
Relevant Job Experience
Good knowledge of UNHCR administrative procedures and processes and exposure to provision of support services in an international organization.
Field experience with UNHCR and/or with other humanitarian organizations is an asset. High IT affinity and working experience of Workday
PG-Resource Planning; eg. FOCUS, Global Focus Insight;
FI-PeopleSoft Financial Management;
HR-PeopleSoft Human Capital Management;
UN-UN/UNHCR Administrative Rules, Regulations and Procedures;
IT-Enterprise Resource Planning (ERP);
EX-Field experience with UNHCR and/or with other humanitarian organizations;
For General Service jobs: Knowledge of English and Thai.
Teamwork & Collaboration
Commitment to Continuous Learning
Client & Result Orientation
Planning and Organizing
All UNHCR workforce members must individually and collectively, contribute towards a working environment where each person feels safe, and empowered to perform their duties. This includes by demonstrating no tolerance for sexual exploitation and abuse, harassment including sexual harassment, sexism, gender inequality, discrimination, and abuse of power.
As individuals and as managers, all must be proactive in preventing and responding to inappropriate conduct, support ongoing dialogue on these matters and speaking up and seeking guidance and support from relevant UNHCR resources when these issues arise.
This is a Standard Job Description for all UNHCR jobs with this job title and grade level. The Operational Context may contain additional essential and/or desirable qualifications relating to the specific operation and/or position. Any such requirements are incorporated by reference in this Job Description and will be considered for the screening, shortlisting and selection of candidates.
A competitive compensation and benefits package is offered. For information on UN salaries, allowances, and benefits, please visit the portal of the International Civil Service Commission at: http://icsc.un.org
No late applications will be accepted. Only shortlisted candidates will be contacted. Shortlisted candidates may be required to sit for a written test and/or oral interview. UNHCR does not charge a fee at any stage of the recruitment process (application, interview, processing, or any other fees).
UNHCR strongly encourages qualified female applicants for this position. UNHCR seeks to ensure that male and female employees are given equal career opportunities. UNHCR is committed to achieving workforce diversity in terms of gender, nationality, and culture. All applications will be treated with the strictest confidentiality.
Recruitment as a UNHCR staff member and engagement under a UNHCR affiliate scheme or as an intern is subject to proof of vaccination against Covid-19.
UNHCR has a zero-tolerance policy against Sexual Exploitation and Abuse (SEA). SEA is unacceptable behavior and prohibited conduct for UNHCR personnel. It constitutes acts of serious misconduct and is therefore grounds for disciplinary measures, including dismissal. Any concerns or suspicions about a possible case of SEA should be reported immediately to the Inspector General’s Office (IGO) at firstname.lastname@example.org through the online complain form at https://www.unhcr.org/php/complaints.php or by confidential fax: +41 22 739 73 80.
Please submit your letter of motivation and complete your professional experience through the following application link (same as the one provided above) by the closing date.
Contact : email@example.com